New Asia College Library Exhibition Archive 新亞書院圖書館展覽庫

New Asia College Ch’ien Mu Library, The Chinese University of Hong Kong
Application Guidelines and Regulations for Exhibition Facilities

A) Application Guidelines

1. Library accepts both departmental application (Faculties, Departments and Administrative Units) and individual application (CUHK students and alumni). Priority will be given to members of the New Asia College. Applications from non-CUHK members will be considered if the display is jointly hosted with CUHK members, and the art works of CUHK members form the majority of the display.
   
   For individual application:
   a) In each academic year (1 July – 30 June), the first-time submission (solo or joint display) of the applicant(s) will be processed upon receipt of the application form.
   b) The second and further submissions from the same applicant will be processed after reviewing other submissions. The applicant(s) will be notified of the result no later than 20 weeks ahead of the reservation period.
    
2. A completed application form, detailed exhibition proposals (maximum 250 words) and recent artwork samples (electronic format preferred) of each applicant should be submitted to the New Asia College Ch’ien Mu Library. Concept, type, quantity, dimensions, decoration methods and arrangement of art works shall be clearly indicated on the proposal. Materials submitted will be treated as important indicator for approving applicants’ application.
3.  Applicants should pay a deposit of HK$2,000 within 1 month upon the submission is approved in principle. It will be refunded upon completion of the event. The deposit will be partially / fully forfeited if the applicants fail to clean up the exhibition areas or caused any damage to the facilities. The Library reserves all rights to claim further maintenance or replacement charges. 
4. The facilities could be reserved 12 months in advance, and the reservation period is normally 2 weeks (generally start from Monday in the 1st week and end on Friday of the 2nd week). Special arrangement may be made upon request.
5. Applicants should provide the Library the poster(s) and promotional materials in both Chinese and English 2 months ahead of the event.  The Library will send out the information to relevant CUHK departments and units for publicity.
6. No transfer or sublet of the application to other persons is allowed.
7. The opening hours of the exhibition areas is the same as the opening hours of the Library.
8. The Library reserves all rights to examine and approve the event to be held at the New Asia College Ch'ien Mu Library. The Library may cancel the application or terminate the event without notice if applicants fail to observe the “Application Guidelines and Regulations for Exhibition Facilities” or the “The Chinese University of Hong Kong Library Regulations”. The Library shall not be responsible for any damage or loss caused by such cancellation or termination. 
9. The CUHK Library makes no representations about the content of the exhibition.

B) Regulations

1. All bouquets have to be removed within 3 days.  
2. Applicants are responsible for arranging refreshment, holding event, receiving guests, and cleaning if necessary. 
3. Outdoor Reading Area on the 2/F of the Library is the only place available for arranging refreshment. Applicants should inform library the schedule of the refreshment and resume a clean and tidy condition of the venue afterwards.
4. Non-CUHK members need to present the invitation letter for admission to the Library.
5. Applicants have to provide the invitation list of non-CUHK members for record.
6. Applicants are responsible for installing and dismantling the art works. All materials shall be removed at the end of the reservation period. 
7. Applicants should follow the instruction of the Library staff (include installation and dismantlement) during the reservation period.
8. To avoid disturbance to other users, applicants should keep voice level to a minimum during installing and dismantling.
9. Using screw or glue for installing the art works on the exhibition board or floor is prohibited. Only copper nails, metal staples and picture frame hangers with wire can be used for hanging up the art works.  
10. Lighting fire or using of naked frame (including candles) is prohibited. Art works should not be made of inflammable materials.
11.  Attaching items on the wooden pillars or outside the exhibition areas is prohibited.
12. Defacing or painting on the exhibition facilities is prohibited.
13. Displaying pet or animal is prohibited. Plants can only be displayed upon approval.
14. Displaying food or drinks in the exhibition areas is prohibited. 
15. Selling of any kinds of merchandise or art works is prohibited. Advertisement or photos with commercial element are not accepted for display. 
16. Applicants should not in any manner infringe any copyright and shall indemnify the Library against all claims, actions, demands and costs by reasons of any infringement of copyright.
17. Applicants should ensure a clear passageway and a safe area. Fixtures, fittings and electricity cables should be safely secured after the installation.
18. Applicants should take safety precaution on preventing electrical hazards such as overloading and electric leakage.
19. Applicants are responsible for their own risks of any loss or damage and causing injury to any persons during the event, which may consider to take out insurance to cover those issues. The Library is not responsible for the concerned issues above which may be caused.
    
    

Latest Updated: 17 June 2022

香港中文大學新亞書院錢穆圖書館 
展覽場地申請指引及使用守則

(甲部) 申請指引

1. 圖書館接受香港中文大學單位（學院、學系及行政單位）及個人名義申請（學生及校友），新亞書院成員提出之申請可獲優先考慮。校外人士亦可與上列的香港中文大學成員共同提出申請，唯展覽仍以大學成員的展品為主。

個人名義申請：

a)    申請者於每一學年（7月1日至6月30日）遞交的首次個展或聯展申請，將獲優先處理。
b)    若申請者於同一學年遞交第二次或以上的申請，則視乎屆時申請情況待批，唯展覽日期前20週將獲通知申請結果。

2. 申請者須遞交填妥的申請表格、具體展覽計劃（不多於250字）及各參展者的近期作品樣本（電腦檔案為佳）至新亞書院錢穆圖書館。計劃須列明展覽概念、展品類型、數量、尺寸、佈置方式及空間安排。遞交的資料將會作為批核有關申請之指標。
3. 申請者須在圖書館接納其申請後的1個月內繳付港幣2,000元按金。按金將於活動完畢後發還。惟因申請者未能清理場地或損毀場內設施，圖書館將沒收部份或全部按金，並保留追討額外賠償的權利。
4. 申請者可預約未來12個月的場地，展期約2星期（一般為第 1 星期的星期一至第 2 星期的星期五）。如有需要，圖書館有權作出特別安排。
5. 申請者須於展期前2個月遞交中英文對照的宣傳稿件和海報予圖書館，以便發送資料到有關大學部門作宣傳之用。
6. 所有申請均不得轉讓或分拆給他人。
7. 場地之開放時間與圖書館之開放時間相同。
8. 圖書館擁有審核及批准館內一切活動權利。如申請者未能遵守「展覽場地申請指引及使用守則」或「香港中文大學圖書館規章」，圖書館有權取消申請或終止有關活動，恕不另行通知。 圖書館概不負責因取消申請或終止活動而造成的物品損壞和一切損失。 
9. 展覽內容並不代表香港中文大學圖書館立場。

 (乙部) 使用守則

1. 所有花籃須於3天內移離。
2. 申請者須自行負責安排茶會、舉辦活動、接待訪客和相關清潔事宜。
3. 圖書館只提供2樓之室外閱讀區用作舉辦茶會。申請者須提供茶會詳情，並於活動後將場地回復原狀。
4. 校外人士需持有邀請信才可進館。
5. 申請者須提供校外人士之邀請名單予圖書館以作紀錄。
6. 申請者須自行負責裝置及拆除展品，並在展出完畢後清理所有物品。
7. 申請者於館內之一切活動(包括裝置及拆除展品)，均須依照圖書館職員之指示。
8. 為免影響其他讀者，申請者於裝置及拆除展品時，請將聲浪減至最低。
9. 嚴禁在展板上或地面使用螺絲釘或膠水安裝展品。只可使用銅釘、釘書釘或畫框掛勾連鋼線固定或懸掛展品。  
10. 嚴禁明火（包括蠟燭），展品不能以易燃物料製作。
11. 嚴禁標貼任何物品於展場木柱或展覽場地以外。
12. 嚴禁塗污展覽場地或在設施上繪畫。
13. 嚴禁展示寵物或動物。如要展示植物，須經圖書館批准。
14. 嚴禁展示食物及飲品。 
15. 嚴禁任何銷售活動，含有商業元素的廣告或照片亦不能展出。
16. 展出內容如涉及侵犯版權，圖書館保留追究責任及賠償之一切權利。
17. 申請者須確保通道整潔和展場安全。所有裝置、展品及電線須妥善固定。
18. 申請者應採取安全措施，防止電量負載過重或漏電等危險。
19. 申請者須負責活動期間物品之遺失或損壞及導致任何人士受傷的風險，並可自行考慮應否購買合適的保險。一切因活動導致以上任何問題，圖書館概不負責。

更新日期: 2022年6月17日