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To:	Year 2 and above Full-time Undergraduate Students (excluding associate students)
Re:	Important Information regarding the Start of the New Academic Year 2024-25
Dear Students,
Please note the following important information in relation to the start of the new academic year 2024-25 and course enrolment under CUSIS.
1.	Update personal information in “Profile” tile under CUSIS
	All students should review their own personal information under CUSIS, and update the information whenever necessary. The University may need to contact you and/or your emergency contact person by phone/mail whenever urgent situations occur. For students who are going to graduate in 2024-25, please be reminded that upon graduation, students' personal data will be converted to alumni data for further communication and other purposes, where applicable.
2.	Check ‘My Academics’ in “Profile” tile under CUSIS
	For students who have applied and been approved for declaration/change of major or study period with effect from 1 August 2024, they should check carefully under CUSIS ‘My Academics’ whether the records have been updated and accurate. Besides, other students should also check carefully their expected term of graduation. If there are any discrepancies, they MUST report to RES for clarification.
3.	First Term Course Enrollment under CUSIS
	•	Students should check their time appointments for course selection in “Enrollment Dates” under CUSIS on or after 5 August 2024. It is students' responsibility to check the time appointments under CUSIS and logon CUSIS at the designated time periods for course registration. For details of course enrollment, please refer to “First Term Course Registration and Add/Drop, 2024-25 for Year 2 or above students” posted on RES homepage.
	•	As departments may make amendments to the timetable information and/or course enrolment rules, students MUST check their eligibility to enroll the course(s) prior to course registration.
	•	Students are reminded that application for exceeding term course load in 1st term 2024-25 (for update of term course load for course registration period) will close on 2 August 2024 (11:59 p.m.). For details, please refer to our mass email dated 10 July 2024. Please allow time for your Major Department to consider the applications and results will ONLY be released on CUSIS on of after 7 August 2024. Please contact RES by email (This email address is being protected from spambots. You need JavaScript enabled to view it.) if the result is NOT available on CUSIS by 12:00 noon on 9 August 2024.
	•	Students should always refer to the Frequently Asked Questions (FAQ) first and only contact RES by email (This email address is being protected from spambots. You need JavaScript enabled to view it.) with screen capture of the problem message if they encounter problems during course registration.
4.	Assessment Policy of the University
	Please take note of the University's policy on assessment of student learning in taught programmes which is available at this website: http://www.cuhk.edu.hk/policy/assessment/.
5.	e-Communication from RES
	Please be reminded once again that emails/scanned copy of letters sent to individual students will ONLY be issued from this designated mailbox: "RES NO Reply" (This email address is being protected from spambots. You need JavaScript enabled to view it.). Hardcopy letters will not be sent to students' mailing address except for cases that involve discontinuation and possible discontinuation of studies. Please support us to achieve a green campus. If any students require to get the original copy of the letter issued by RES, they can contact our staff at our counter (10/F, Yasumoto International Academic Park) within 6 months from the issue date of the letter. The original copy may be destroyed after the 6-month period.
With best regards,
Registration and Examinations Section 1 August 2024

THE CHINESE UNIVERSITY OF HONG KONG

Registration and Examinations Section

Course and Unit Exemptions for Undergraduate Students

1.	For Students with Post-Secondary Qualifications
	Types of Qualifications

	Qualifications*, either gained at other post-secondary institutions or at another programme of studies previously undertaken at CUHK, or equivalent, and may include:

	(a)	Courses taken in a previous first degree programme, full-time or part-time, in Hong Kong or elsewhere, irrespective whether that programme was actually completed or not;
	(b)	Courses taken in Diploma or Higher Diploma or Teacher’s Certificate programmes;
	(c)	Course taken by CUHK students on approved exchange programmes;
	(d)	Passes in papers of professional bodies.

		In listing all these qualifications, it is not implied that they shall necessarily be recognized, as the decision in each case will rest with the recommendation of the Department Chairperson/Director of Studies concerned and subject to approval by the Faculty Dean. Students should consult the Department/Programme concerned on the possibility of granting course and unit exemptions before making application.
	*	Qualifications obtained from entrance examinations for admission to university/tertiary education are not considered as post-secondary qualification e.g., International Baccalaureate (IB), General Certificate of Education (GCE) etc.

	General Principles
	(a)	Recognition should be dealt with in terms of equivalence to particular courses at CUHK without direct reference to the Programmes of Studies. The general principle is that a course taken elsewhere will be recognized as equivalent to a CUHK course if it is comparable in scope and standard, and provides the student with sufficient knowledge to pursue higher level courses at CUHK for which the exempted course is a prerequisite.
	(b)	Recommendations should be made by the individual Department/Programme responsible for the particular course, subject to general guidelines. Such recommendations should then be approved by the Dean of the Faculty concerned. In cases where no comparable courses are offered at CUHK, the decision will rest with the Department Chairperson/Director of Studies in the student’s major subject and the Faculty Dean concerned.
	(c)	In making its evaluation, the Department/Programme should take into account the status of the institution where the qualification was gained, the number of hours and the normal level of the course in that institution (e.g., normally taken by second year students), the grade achieved, how long ago the course was taken, and may even conduct a test if necessary.
	(d)	When equivalence to a particular CUHK course is recognized, the student will be treated as if he had taken that course, in effect gaining both course and unit exemption (the number of units exempted being that of the equivalent CUHK course). Student cannot take the exempted course.
	(e)	Courses exempted through recognition of such equivalence will not be included in GPA calculations.
	(f)	Students should also observe the related university regulations on minimum units and attendance requirements, period of study, course requirements and exemptions.

2.	For Associate Degree (AD) / Higher Diploma (HD) Holders admitted to Senior-year Places
	For students whose application is based on AD/HD qualification, they can only be exempted from the course(s) but not the unit requirements. Students are required to complete all course and unit requirements for graduation. In general, students of these qualifications are exempted from courses of 1000 or 2000 level at CUHK.

3.	For Students admitted with Advanced Standing
	Students admitted with Advanced Standing, apart from exemption from Foundation English for University Studies, University Chinese I and II, IT requirement/Digital Literacy and Computational Thinking, 1 unit of PE and specified units of UGE courses, may be granted further exemption from the 3-unit Discipline/Faculty-specific English Language course, the non-credit bearing Chinese Language courses and specific courses based on specified qualifications and requirements obtained prior to student registration.
	For further exemption of the language courses, students should follow the application procedures and observe the specified deadlines on the homepage of the Registration and Examinations Section (RES). For further exemption of the specific courses of various Faculties based on specified qualifications prior to student registration, students should submit application via CUSIS, and observe the relevant principles listed in (1) above.

4.	Application Guidelines and Procedures
	Students should submit under CUSIS the application for course and unit exemptions and follow the instructions to upload the softcopy of the required documents. Students can track their application status in CUSIS.
	The application will be forwarded to concerned departments for consideration and approval ONLY after all required documents are received and verified. Students’ applications will be regarded to have been cancelled if any of the required documents have NOT been uploaded or received by RES within 1 month after the application has been submitted. Please note the following guidelines:
	(a)	It is students’ responsibility NOT to apply for course and unit exemptions for a course that they have taken or are currently taking in a term. In such cases, there will NOT be refund of the application fee if the application is subsequently not approved.
	(b)	Students can ONLY apply for a maximum of 6 units of course and/or unit exemptions for summer courses taken in other post-secondary institution(s) during Summer Session.
	Once the application is approved by the Faculty Dean, a “Statement of Course & Unit Exemptions” will be sent to the students for record. If students have any further queries/appeal to the result, they must approach the RES within 2 months from the issue date of the statement, or for graduating students, on or before the first working day of February (for 1^st term graduation) and July (for 2^nd term graduation), whichever date is earlier. Any late appeal of the results will NOT be considered.

5.	Required Documents
	(a)	Certificates/Diplomas – please upload the photocopy, as required. Students MUST submit the original(s) for inspection in person to the RES.
	(b)	Transcripts – students should submit relevant application to the institution(s) concerned to send transcript(s), where applicable, directly to the RES.
	(c)	Course descriptions – copies of course content/course outline of courses taken at other institutions (or at previous programme of CUHK), for post-secondary qualifications stated in (1).
	Application will NOT be processed if the required documents are not submitted/received.

6.	Enquiries
	Please contact RES (MBChB students should contact their Faculty and Planning Office) for further enquiries.
	Address：10/F, Yasumoto International Academic Park
	Telephone：3943 9888
	E-mail：This email address is being protected from spambots. You need JavaScript enabled to view it.

July 2024

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