To ensure the accuracy of staff data records, staff members with changes of personal data such as name, marital status, birth of child, emergency contact, or acquisition of additional qualifications are requested to submit the form ‘Change of Personal Data’ to the Personnel Office with the originals or certified true copies of relevant supporting documents attached. Staff members with any change in address or telephone number should also inform the Personnel Office of the same in writing.

Full-time staff members may now access the ‘Staff Self-Service Enquiry System’ to check their personal data records, and download the form ‘Change of Personal Data’ for updating purposes (the form can also be obtained by calling 3943 7179).

Changes of personal data must be reported immediately to ensure accurate university staff records. The updated data may have implications on staff members’ benefits entitlement at the University.