Notes for Applicants
1. The graduate certificate of the University is a unique document. No duplicate copy will be issued. However, a graduate may apply for a replacement certificate in case of loss or damage to an original certificate. Application for replacement due to change of name of the graduate (after graduation) will not be accepted.
2. A graduate shall only be in possession of ONE valid copy of the certificate, including the replacement certificate for each degree and/or diploma at any given time. In other words, if a certificate, previously reported lost, was subsequently found, the graduate concerned is required to return the extra copy to the Graduate School Office (GSO).
3 .A replacement certificate shall, in general, follow the current format of the graduate certificate1, with an additional statement “This certificate is reissued on (DD/MM/YYYY) [in Chinese:本證書於YYYY年MM月DD日補發]”. The replacement shall bear the signatures of the current University officers.
4. Replacement certificates are to be issued at three specified dates in a calendar year as tabulated in the 2nd column of the table below with the application periods in 2022-23:
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Application Period |
Certificate Reissued Date |
Replacement Certificate Distribution Date |
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2 October 2022 to 1 March 2023 |
31 March |
15 May 2023 |
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2 March to 1 July 2023 |
31 July |
15 September 2023 |
|
2 July to 1 October 2023 |
15 October |
15 November 2023 |
5. Graduates may apply for a replacement certificate by submitting an application online and also upload the requisite supporting document to the specified application system. The Alumni Affairs Office provides a quick reference guide of the MyCUHK account and alumni email service.
How to use MyCUHK functions?
How to log in to MyCUHK?
@Link Alumni Email Service
6. The required supporting documents for applying a replacement certificate are:
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(a) |
A copy of the HKID card^ / passport*; |
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(b) |
if the original certificate is damaged, please return it to GSO for record; |
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(c) |
if the original certificate is lost, please provide the original copy of the relevant Documentary evidence, e.g., police report / notarized statement. |
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^ The HKID card number should be the same as the registration record at the University. |
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* If the graduate has lost / does not have a HKID card, please provide a copy of the passport. The name and date of birth printed thereon should be the same as the registration record at the University. |
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7. The replacement fee is HK$800 for each replacement certificate. It can be settled by credit card by using the aforesaid application system. The replacement fee, once paid, is non-refundable and non-transferrable.
8. Enquiries
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All Postgraduate Programmes except PGDE |
Graduate School Office Enquiry: Online Enquiry Form |
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Address: |
7/F, Yasumoto International Academic Park The Chinese University of Hong Kong Shatin, N.T. Hong Kong SAR |
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Postgraduate Diploma in Education Programme (PGDE) |
Faculty of Education Email: pgde@cuhk.edu.hk Tel: 3943 6964 / 3943 6721 |
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Address: |
G1, Ho Tim Building The Chinese University of Hong Kong Shatin, N.T. Hong Kong SAR |
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Note:
1. If only the degree / diploma name (but not the programme name) was shown on the original certificate, the replacement certificate, if issued, shall also bear the degree / diploma name only.
December 2022
