e-Copy Transcript

THE CHINESE UNIVERSITY OF HONG KONG

Registration and Examinations Section

Application for e-Copy Transcript of Academic Record
(for Undergraduate Programmes)

1.

Important Information

•  

The following students CANNOT apply for transcript under CUSIS at the moment due to system limitation.  They should apply by e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it.

•

Students / graduates of the following programmes should submit their applications to the respective offices:

2. 

Official Copy / Student Copy Transcript

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“Official Copy” and “Student Copy” of transcript are both official documents of the University which serve different purposes (see below).  The information contained in the “Official Copy” and “Student Copy” transcript is the same, and both have the University seal and signature of responsible officer.  The only difference is that “Student Copy” will be marked on the transcript if it is for applicant's personal use / retention.

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“Official Copy” is to be sent directly by e-mail to the institutions or prospective employers.  Please indicate CLEARLY the email address, the name of the university / institution and the purpose of the application.  Applicants must check on their own very carefully whether the recipient accepts e-Copy transcript.  If the applicants need to include the transcript specified form from the university / institution to be completed by the University, they MUST upload the related document(s) during submission of the application at the same time.  If the applicants indicate their own email address in the application for “Official Copy”, the application will be handled as "Student Copy" (see below) without further communication.  Please observe this carefully.

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Applicants should apply for a “Student Copy” if the transcript is for personal use / retention.  They need to download the PDF document from this System when the application is completed and print the copy on their own for self-retention purpose.  Current students may consider downloading the unofficial transcript under CUSIS if deemed appropriate.

3.

Chinese Version Transcript

Transcripts in Chinese version (only applicable to applicants who graduated in 2011 and thereafter) are available.  Applicants MUST notify our Section by email (This email address is being protected from spambots. You need JavaScript enabled to view it.) within the first day of submitting the application of this special requirement. Longer processing time is required.

4.

Fee Schedule

Fee per single copy is HK$50.

5.

Application for e-Copy Transcript

•

Except those students listed in point 1, all applications MUST be submitted under CUSIS using the function “e-Copy Transcript Application” after login MyCUHK (https://portal.cuhk.edu.hk/).

i.

under “Applications” of CUSIS (for current students)

ii.

under “UG Applications” of “MyPage” (for graduates)

Please refer to System Walkthrough for details.

Graduates need to use Alumni ID and MyCUHK password to login MyCUHK.  Graduates may refer to the homepage of Alumni Affairs Office (AAO) (https://alumni.cuhk.edu.hk/en/mycuhk) for details.  Graduates may also click this link to watch the video of AAO for quick reference.

No hardcopy version of the transcript will be provided if applicants apply for e-Copy transcript.  If hardcopy version is needed, applicants should apply for hardcopy transcript via the function “Hardcopy Transcript Application” under CUSIS.

Note:

i.

Once the applications have been completed, applicants are not allowed to change or cancel their applications (see point 6 below).  They should submit the application again if there are any changes in their applications. 

ii.

Our Section accepts no responsibility for any loss or delay in delivery of the documents due to unforeseeable / technical problems. 

6.

Processing Time

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Normal processing time is 3-5 working days.  Some applications may need longer processing time if student records of the applicants were not yet computerized during their period of study.

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Please enquire application progress using the function “View Application Status” of "e-Copy Transcript Application" under MyCUHK.  “Completed” will be marked if the transcript has been sent by e-mail / ready for self-download.

7.

Enquiries