Hardcopy Transcript

THE CHINESE UNIVERSITY OF HONG KONG

Registration and Examinations Section

Application for Hardcopy Transcript of Academic Record
(for Undergraduate Programmes)

1.

Important Information

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The following students CANNOT apply for transcript under CUSIS at the moment due to system limitation.  They should apply by e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it..

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Students / graduates of the following programmes should submit their applications to the respective offices:

2. 

Official Copy / Student Copy Transcript

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“Official Copy” and “Student Copy” of transcript are both official documents of the University which serve different purposes (see below).  The information contained in the “Official Copy” and “Student Copy” transcript is the same, and both have the University seal and signature of responsible officer.  The only difference is that “Student Copy” will be marked on the transcript if it is for applicant's personal use / retention.

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“Official Copy” is to be sent directly to the institutions or prospective employers.  Please indicate CLEARLY the name of the university / institution, the mailing address and the purpose of the application.  If the applicants need to include the transcript specified form from the university / institution to be completed by the University, they should upload the related document(s) during submission of the application at the same time.  Besides, some universities may request for completed transcripts to be enclosed in sealed envelope and return back to the applicants, applicants should inform our Section by email before submitting the application.

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Applicant should apply for a “Student Copy” if the transcript is for personal use/retention.  The document will be sent to the mailing address as indicated in the application.

3.

Chinese Version Transcript

Transcripts in Chinese version (only applicable to applicants who graduated in 2011 and thereafter) are available.  Applicants MUST notify our Section by email (This email address is being protected from spambots. You need JavaScript enabled to view it.) within the first day of submitting the application of this special requirement.  Longer processing time is required.

4.

Fee Schedule

Fee per single copy, including postage of local or ordinary air mail is HK$50 (e.g. if you apply for 2 copies of transcript, the payment should be HK$100).

Applicants will need to pay an additional charge for sending hardcopy transcript with other postal services.

5.

Application for Hardcopy Transcript

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Except those students listed in point 1, all applications MUST be submitted under CUSIS using the function “Hardcopy Transcript Application” after login MyCUHK (https://portal.cuhk.edu.hk/).

i.

under “Applications” of CUSIS (for current students)

ii.

under “UG Applications” of “MyPage” (for graduates)

Please refer to System Walkthrough for details.

Graduates need to use Alumni ID and MyCUHK password to login MyCUHK.  Graduates may refer to the homepage of Alumni Affairs Office (AAO) (https://alumni.cuhk.edu.hk/en/mycuhk) for details.  Graduates may also click this link to watch the video of AAO for quick reference.

Note:

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Once the applications have been completed, applicants are not allowed to change or cancel their applications (see point 6 below).  They should submit the application again if there are any changes in their applications.

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Our Section accepts no responsibility for any loss or delay in delivery of the documents due to unforeseeable problems.

6.

Processing Time

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Normal processing time is 3-5 working days.  Some applications may need longer processing time if student records of the applicants were not yet computerized during their period of study.

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Please enquire application progress using the function “View Application Status” of “Application for Hardcopy Transcript” under MyCUHK.  “Completed” will be marked when the processing of application is finished.  Applicants may also enquire the tracking number in the applications for checking the mailing progress on Hongkong Post website if the hardcopy transcripts are sent by registered mail or Speedpost.

7.

Enquiries