Letter of Certification

THE CHINESE UNIVERSITY OF HONG KONG

Registration and Examinations Section

Application for Letter of Certification

1.  

A letter of certification is an official document issued by the University which certifies the qualification(s) awarded to a graduate or the student status.  The most frequent requests for certification are of the following categories.  Please refer to this page for the samples of the standard letter of certification.

Applicable to Current Students (LC1-7 refer to sample documents)

vii.

For certifying the class of honours after graduation assessment is completed (LC7)

Applicable to Graduates (LG1-3 refer to sample documents)

iii.

For certifying the graduate status to be presented in Chinese (LG3)

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As CUHK is a bilingual university, the letter of certification will certify, in general, that courses were taught in English and/or Chinese (except cases on the contrary).

Applicants should indicate clearly their purpose in the application by selecting the appropriate purpose or inputting the relevant sample no. (e.g. LC3) in the purpose section.  For applying for the above standard letters of certification like the samples shown, the normal processing time is 3-5 working days.  If applicants need to request for letters other than the standard ones, or certification for other specific purposes, they can only be dealt on a factual ground and will need longer processing time (around 10 working days depending on situation).  The University cannot, however, certify personal and academic information not on the student records.

Fee per single copy is HK$50. Applicants will need to pay an additional charge for sending hardcopy letter of certification by the following delivery method:

2.

Submission of application:

Notes:

i.

Students / graduates of the following cannot request for e-copy letter of certification under CUSIS due to system limitation:

•

Students who did NOT graduate from their undergraduate studies

They should request for e-Copy letter of certification by e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it..

ii.

Students / graduates of the following programmes should submit their applications to the respective offices:

•

Other postgraduate programmes - Graduate School Office

A.

Send e-Copy letter of certification by e-mail

Applicants are strongly encouraged to apply for e-Copy letter of certification to be sent by e-mail, which is a quicker and more efficient way of receiving the document.  No hardcopy version of the letter of certification will be provided if applicants apply for e-Copy, but they can print the document on their own if they designate themselves as the recipients.

Applications MUST be submitted under CUSIS using the function “e-Copy Letter of Certification Application” after login MyCUHK (https://portal.cuhk.edu.hk)

ii.

under “UG Applications” of “MyPage” (for graduates)

Please refer to System Walkthrough for details of e-Copy letter of certification application.

Graduates need to use Alumni ID and MyCUHK password to login MyCUHK.  Graduates may refer to the homepage of Alumni Affairs Office (AAO) (https://alumni.cuhk.edu.hk/en/mycuhk) for information on MyCUHK.  Graduates may also click this link to watch the video of AAO for quick reference.

B.

Send hardcopy letter of certification by mail / registered mail

Applications for hard copy letter of certification MUST be submitted via the online form.  Please indicate CLEARLY the name of the recipient, the mailing address and the purpose of the application in the Online Application System.  Applicants may also input the sample no. (e.g. LC3) in the purpose section to speed up the processing.

3.

Checking of Application Progress:

Please enquire application progress using the function “View Application Progress” of “e-Copy Letter of Certification Application” (for e-Copy applications), or the function “Enquire Application Progress” under RES homepage (for hardcopy applications). The system will mark “Application Completed” if the letter of certification has been completed.

4.

Other Important Points to Note:

i.

Once the applications have been completed, applicants are not allowed to change or cancel their applications (see point 3 above).  They should submit the application again if there are any changes in their applications.

ii.

Our Section accepts no responsibility for any loss or delay in delivery of the documents due to unforeseeable / technical problems.

5.  

Enquiries

Address:

Registration and Examinations Section

10/F Yasumoto International Academic Park

Shatin, New Territories

Hong Kong

Tel.:

852-3943 9888

Email address:

This email address is being protected from spambots. You need JavaScript enabled to view it.