Announcements/ Notices/ Mass Mailing Sent to Full-time Undergraduate Students in the Past 6 Months

To:

Full-time Undergraduate Students (excluding Associate Students)

Re:

Second Term Course Add/Drop, Declaration of Second Major, Application for Change of Study Period and Suspension of Studies

Dear Students,

Please be informed of the following pertaining to second term course add/drop, declaration of second major, application for change of study period and suspension of studies.

1.

Second Term Course Add/Drop

Please note the following and observe detailed information on RES homepage.

a.

Application for Exceeding Term Course Load

Application for exceeding course load in 2^nd term 2022-23 (for update of term course load for course add/drop period) will begin on 28 December 2022 (12:00 a.m. HKT) and end on 4 January 2023 (11:59 p.m. HKT). Students who have special circumstances may apply for exceeding term course load during the application period. Late application will NOT be accepted. Please observe relevant information on RES hompage before submission.

b.

CUSIS Course Add/Drop (16 - 22 January 2023)

Students should add/drop courses under CUSIS from 16 January 2023 (8:30 p.m. HKT, Monday) to 22 January 2023 (8:30 p.m. HKT, Sunday) except for courses with "add/drop consent". To free up quotas for other students, students should DROP the courses as soon as possible and by 8:30 p.m. on 22 January 2023 if they no longer intend to register for the course. Departments may NOT allow any drop of the courses during 30 January – 3 February 2023 unless for special reasons. Students who are on wait list will enroll automatically whenever the quota is increased, or when the quota is freed up by other students. It is students' responsibility to check their updated course enrolment under “View My Classes” on a daily basis.

c.

Special Course Add/Drop at Department (30 January – 3 February 2023)

Students may approach course offering departments concerned for course add/drop during 30 January – 3 February 2023.

d.

Regulation on Course Load

Students should observe Regulation 5.0 Course Load and Selection in the General Regulations Governing Full-time Undergraduate Studies regarding the prescribed course load of at least 9 units and no more than 18 units of courses to be registered in any academic term within the normative study period, unless there are exceptions as allowed by the Regulations. RES will send e-mail reminders to students concerned if they have course load problem.

2.

Declaration of Second Major (16 January – 3 February 2023)

In accordance with our notice posted in May 2022, students may declare a second major during the second term course add/drop period if they have already fulfilled the graduation requirements of the first major and are in their last term of attendance within the normative study period. Application form for “Declaration of Second Major” is obtainable from RES counter during the period listed above.

3.

Change of Study Period

Final term students: 6 February - 31 May 2023;

Non-final term students: 3 - 31 January 2023

Students should observe the following Regulations under the General Regulations Governing Full-time Undergraduate Studies before making decision for change of study period.

3.1

The normative study period of all Major Programmes is four years except for certain programmes as detailed and defined in the Annex.  Students are expected to graduate at the end of the normative study period, except for (a) students admitted with Advanced Standing; (b) students granted course and unit exemptions; and (c) students who have applied in accordance with Regulation 3.2 and obtained approval for alteration of their periods of study.

3.2 

A student may according to the prescribed procedures and within the specified period apply with valid reasons on a prescribed form to the Registrar for approval for alteration of his/her period of study.  Shortening of the normative study period should be made 18 months before the expected graduation term while extension beyond the normative study period should only be made within the specified application period before the commencement of the last year of attendance of the normative study period.  No such application, however, shall normally be accepted after the commencement of a student’s expected graduation term.

a. 

For Final Term students (EYG= Term 2 2022-23)

Application form will be made available on RES homepage starting from 6 February 2023. Graduating students should refer to our announcement that will be sent by mass mailing in early February 2023 to apply for change of expected year/term of graduation (EYG) if they cannot fulfil their graduation requirements within second term 2022-23, including summer sessions.

b.

For students admitted with Advanced Standing

The normative study period for the students admitted with Advanced Standing has been reduced by one year based on the course and unit exemption granted at the time of admission, unless otherwise prescribed by their Major Programme. For any students who wish to change their normative study period, please send an email to RES (This email address is being protected from spambots. You need JavaScript enabled to view it.) for advice and obtain the prescribed form.

c.

For other students

For other students who, having reviewed the above Regulations, think that they need to change the study period, they should send an e-mail to RES (This email address is being protected from spambots. You need JavaScript enabled to view it.) to further check their eligibility to extend/shorten the study period. The prescribed application form will be given to students who meet the criteria for making the application.

4.

Application for Suspension of Studies

When special circumstances arise that necessitate suspension of studies for a term, students should apply for suspension of studies within the academic term (i.e. on or before the last teaching day of an academic term), and not after the term ends. For outgoing exchange students, they should also apply for suspension of studies by the specified deadline.

Students should observe University announcements on precautionary measures for attending face-to-face class meetings / examinations.

With best regards,

Registration and Examinations Section
23 December 2022