CUHK Graduate School

Announcements

General Announcements

- Nov 2022 -

Declaration of Intention to Submit Thesis

To: Research Postgraduate Students & Taught Doctoral Students who intend to graduate in 2023

For those who intend to graduate in 2023, please note the following important dates:

Step	Dates	Action to be Taken by Students
1	At least four months before submission of thesis (first draft)	Complete and submit Form TAS-1 to the Graduate School Office (GSO) to declare intention to submit a thesis
2	By 31 May 2023	Submit the first draft of the thesis Note: Students are reminded to double check the formatting of the thesis cover page and separate page. Samples can be obtained from the GS Platform (Students).
3	By 31 August 2023	Submit the final version of the thesis once the final grade of the thesis is available on the GS Platform (Students) Note: Students who submit the final theses before 31 August 2023 would normally have the degree conferred within the same year.

All thesis-related forms can be downloaded from the GS Platform (Students):

1. Go to “Thesis Related Matters”

2. Click “Procedures for Thesis Submission”

3. Choose either “New Procedures” (applicable to students whose External Examiner(s) nomination(s) was/were approved on 14 December 2020 or after) or “Conventional Procedures” (applicable to students whose External Examiner(s) nomination(s) was/were approved on or before 13 December 2020)

Students who belong to the “New Procedures” will submit their theses online. Hard copies or soft copies sent by email will NOT be accepted. To check which procedure to adopt, please perform the following steps:

1. Login GS Platform (Students)

2. Select “Thesis” > “Check Progress”

3. Refer to the field “Submit Thesis in CUSIS”

If the answer to that field is “Y” i.e. yes, please follow the procedures set out in the new procedures.

If the answer to that field is “N” i.e. no, please follow the procedures set out in the conventional procedures.

Checklist of documents to be submitted along with the first draft of thesis/portfolio (Reference: A Guide for Research Postgraduate and Taught Doctoral Students):

For All Research Postgraduate and Taught Doctoral Students:
- First draft of thesis/portfolio;
- An abstract of thesis/portfolio in both Chinese and English;
- Receipt of Examination Fee;
- Receipt of Publication fee (applicable to Doctoral students only); and
- *3-4 copies of thesis (for dispatch to Internal Examiners) via Graduate Division.

For Students under the New Procedures (submit theses online via CUSIS):
- Completed “Approval Form for Submission of Thesis/Portfolio” (TAS-5) with endorsement from the Supervisor and Head of Graduate Division.

For Students under the Conventional Procedures (submit theses via GSO):
- *1-2 copies of thesis (for dispatch to External Examiner(s));
- Completed Form “Thesis Submission Form” (TAS-4), “Approval Form for Submission of Thesis/Portfolio” (TAS-5), “Checklist for Submission of Thesis/Portfolio” (TAS-6A) and 'Academic Honesty Declaration Statement' which will be sent to you via email after the thesis submission to VeriGuide;

*The number of copies required depends on the number of examiners in the Thesis Assessment Committee.

Please note that thesis submission is NOT allowed in the following situations:

Students who are on leave; or
The External Examiner(s) has/have not accepted the invitation sent by the GSO.

This communication is also available on the “Announcements” section of the GSO website.

For enquiries, please contact GSO at gradschool@cuhk.edu.hk or your Graduate Division.

Thank you for your attention.

November 2022