Some of the most complex documents available on-line have been placed in Adobe ".PDF" format which is viewable with the Adobe Acrobat Viewer for Windows, Macintosh, and UNIX Platforms. The viewer application for Windows and Macintosh is free for users who register their copies with Adobe.

To access the Acrobat Reader software, please download it directly from Adobe for your particular platform.

• General Forms
• Academic Equipment Grant
• Business Unit
• Funding Model System
• Minor Works Funding Request
• Payment Voucher
• Payroll & Staff Benefits
• Receipt Voucher
• Self-financed Programmes
• CUSAP Financial System
• Others

General Forms

	Auto-Pay (Company) Authorization Form	( English / Chinese )
	Auto-Pay (Individual) Authorization Form - non CU staff	( English / Chinese )
	Authorization and Approval Log Form (09/2021)	( PDF Format / Excel Format )
	Staff Funding Source Transfer Form (03/2021)	( PDF Format / Word Format )
	Staff Funding Source Transfer - Examples	( PDF Format )

Academic Equipment Grant

	Academic Equipment Grant Submission Form (03/2021)	( PDF Format / Excel Format )
	Academic Equipment Grant Submission ¡V Terms and Conditions	( PDF Format )

Business Unit

	Acknowledgement of having read and understood purchasing guidelines (BUS21(PR)-11/20)	( PDF Format )
	Declaration of Conflict of Interest (03/2021)	( PDF Format )
	Invitation to Quote and Quotation Form (BUS23QQF 12/2021)	( PDF Format )
	Quotation Sheet (BUS09QS 08/2021)	( PDF Format )
	Questionnaire for Microcomputer System Unit Purchases V.202106	( Word Format )
	Forms for Request for Quotation (RFQ) (12/2021)	( PDF Format )
	Forms for Request for Quotation (RFQ) – Two Envelope System (12/2021)	( PDF Format )
	Forms for Tender Invitation (12/2021)	( PDF Format )
	Undertaking of Tender Supporting Personnel (Rev 11/2020)	( PDF Format )
	Consultation Form with EMO in Cases of Using Contractors Arranged Directly by Departments - Refurbishment Works/Equipment & Furniture Installations	( PDF Format )
	Request for Waiver of Competitive Quotation Comparison / Tender (BUS24Q/TW 05/2021)	( PDF Format )
	Record of monthly random checking of goods purchased (BUS22PR 03/10)	( PDF Format )
	Report on Sub-standard Goods/Services Supplied by Vendors	( PDF Format )
	Asset Disposal Form (BUS02AD 12/2021)	( PDF Format )
	Asset Transfer Form (BUS03AT 03/2019)	( PDF Format )
	Dispatch list of Official Mail	( PDF Format )
	Guidelines for the University Credit Card / Credit Card Payment Voucher (Rev 12/2021)	( PDF Format )
	Requisition for Direct Purchase Order (Rev 12/2021)	( PDF Format )
	Form#3 for Equipment Purchase Over HK$500,000	( PDF Format )

Funding Model System

	Production application login form for the Funding Model System (07/2018)	( Word Format )
	Caps for Overseas Travelling and Official Entertainment Expenses	( Excel Format )

Minor Works Funding Request

	Minor Works Funding Request Form	( PDF Format / Word Format )
	Minor Works Funding Request Form Appendix II ¡V Cost Estimates	( PDF Format / Excel Format )
	Minor Works Funding Request Form Appendix III ¡V Endorsement for Minor Works Application	( PDF Format / Excel Format )
	Minor Works Funding Request Form Appendix IV – Energy Saving Designs and Measures for E&M System	( PDF Format / Excel Format )

Payment Voucher

Application for Financial Support for Overseas Travelling Expenses (08/2021) ( PDF Format / Word Format ) Contract for Service Request Form (CFS-A-12-2018) ( PDF Format ) Template of Contract for Service Agreement (CFS-B-09-2018) ( PDF Format / Word Format ) Interdepartmental Transfer Form ( PDF Format / Excel Format ) Nomination Form for Category (A) Academic Visits (06/2020) ( Word Format ) Nomination Form for Category (B) Academic Visits (06/2020) ( Word Format ) Payment Voucher (04/2019) ( PDF Format ) Petty Cash Payment Voucher ( PDF Format ) Reimbursement / Payment for Entertainment Expenditure Form (01/2021) ( PDF Format ) Research Studentship Payment Form ( PDF Format ) Undergraduate Student Research Studentship Payment ( PDF Format ) List of Payment via Bank Deposit ( Excel Format ) Telegraphic Transfer form ( Word Format ) Log sheet for Non-local student working in CUHK (CPDC, OSA) ( PDF Format / Word Format )

Payroll & Staff Benefits

	Payroll Instruction Form	( PDF Format )
	Reimbursement of local travelling expenses claim form	( PDF Format / Word Format )
	Staff Loan Application Form (01/2021)	( English / Chinese )
	Staff Loan Notice of Repayment Form (01/2021)	( English / Chinese )
	Form for Application of Direct Payment for In-patient Service at PWH	( PDF Format )
	Overtime Assignment Form (For Department¡¦s / Unit¡¦s internal record)	( PDF Format / Word Format )
	Overtime Allowance Claim Form (For submission to PSU for payment)	( PDF Format / Word Format )
	Request for Change of Payment Details for Overtime Allowance	( PDF Format / Word Format )
	Claim Form for Honorarium for Outside Engagement	( PDF Format / Word Format )
	Claim Form for Standby Allowance / Typhoon or Extreme Condition or Black Rainstorm Warning Allowance / Extended Service Allowance	( PDF Format / Word Format )
	Form PTPF(B) – Request for Payment to P/T Hourly-rate Staff based on Actual Time Involvement	( PDF Format / Word Format )
	Form PTPF(D) – Request for Change of Payment Details for Hourly-Rated Part-time Staff	( PDF Format / Word Format )
	Investment Options Re-allocation Instruction for Staff Superannuation Scheme (1995)
	MPF Membership Enrolment Form	( FRMT / MRC )
	Arrangement for / Change of Voluntary Contribution for Employee Form	( FRMT / MRC )
	MPFS - Form for Checking / Clearance of Exemption Status (02/2021)	( English / Chinese )
	Reimbursement for Consultation Fee at Chinese Medicine's Clinic Form	( English / Chinese )
	Reimbursement for Accident and Emergency Service Fee Form	( English / Chinese )
	Tax Reporting for Cessation of Employment (e-Form)	( English / Chinese )
	MPF Exempted ORSO Scheme - Member Minimum MPF Benefit Transfer Form	( PDF Format )
	Request for MPF fund transfer - MPF(S)-P(M) Form	( PDF Format )
	Guidance Notes on Awarding Bonus Under the Performance-linked Reward Scheme	( PDF Format / Word Format )
	Special Funding Arrangement for Bonus Payment	( PDF Format / Word Format )
	Form for Standing List of Acting Nominees	( PDF Format )

Receipt Voucher

Receipt Voucher Form (03/2017)

( PDF Format )

Self-financed Programmes

	Budget Proposal for New Self-financed Degree and PgDip programme (i.e. Category 1 Programme)	( Excel Format )
	Budget Proposal for New Self-financed Sub-degree programme (i.e. Category 2 Programme)	( Excel Format )
	Budget Proposal for New Self-financed Non-award bearing programme (i.e. Category 3 Programme)	( Excel Format )
	Tuition Fee for Self-financed Degree and PgDip programme (i.e. Category 1 Programme) 2023-24	( Excel Format )
	Tuition Fee for Self-financed Sub-degree, Professional and Continuing Education programme (i.e. Category 2 Programme) 2023-24	( Excel Format )
	Tuition Fee for Self-financed Non-award-bearing programme (i.e. Category 3 Programme) 2023-24	( Excel Format )
	Special Accrual Form for Self-financed Programmes	( Excel Format )
	Transfer of Application Fee Form for Self-financed Programmes	( PDF Format / Word Format )
	Application for Special Tax Allowance	( PDF Format / Excel Format )

CUSAP Financial System

	Authorization and Approval Log Form (09/2021) (if access to CUSAP Financial Information Inquiry (FII) is needed)	( PDF Format / Excel Format )
	CUSAP E-Workflow Administrator Authorization Form (02/2022)	( PDF Format / Excel Format )
	CUSAP E-Workflow Departmental Settings Request Form - Purchasing (07/2020)	( PDF Format / Word Format )
	CUSAP E-Workflow Departmental Settings Request Form - Payment (03/2021)	( PDF Format / Word Format )
	CUSAP E-Workflow Departmental Settings Request Form - Invoicing and Receipt (07/2020)	( PDF Format / Word Format )
	CUSAP E-Workflow Departmental Settings Request Form - Interdepartmental Billing & Transfer (02/2022)	( PDF Format / Word Format )

Others

	Addition /Cancellation of IDD Calling Card Form	( PDF Format )
	BEA Internet Gateway - Application Form For Opening Merchant Account (Merchant Account Application Form)	( PDF Format )
	BEA Internet Gateway - Merchant Account Maintenance Form	( PDF Format )
	BEA Merchant Cyberservice Application Form	( Word Format )
	Hang Seng Bank Limited - Mail Order Authorization Code Request Form	( Word Format )
	HSBC Securemail User Guide	( PDF Format )
	IDD Charges Reallocation Form (12/2020)	( Excel Format )
	List of Goods/Services received/rendered on/before 30 June 2022 but the Invoices are not available for Payment by 5 July 2022	( Excel Format )
	Notification Form For New / Demolished / Conversion Building(s) (06/2017)	( PDF Format )
	Octopus Usage Log Sheet	( Excel Format )
	Points to note for BEA Merchant Account	( PDF Format )
	Portable Expensed Electronic Equipment (PEEE)	( PDF Format )
	Programme Administrative Service Form	( Word Format )
	Record of Duty Trip	( PDF Format / Word Format )
	Special Arrangement for Tuition Fee (07/2018)	( PDF Format / Word Format )
	Ticket Record Sheet	( PDF Format )
	Undertaking Form for Disapproved Expenditure Application	( PDF Format )
	Application for Donations Collection via BEA Credit Card Gateway	( Word Format )