Information on First Term Course Registration and Add/Drop 2022-23

1.

First Term Course Registration

New students should logon CUSIS according to the following schedule.  Students MUST check their time appointment for course selection in "Enrollment Dates" under CUSIS from 23 August.  If there is any discrepancy, please report to RES by e-mail (This email address is being protected from spambots. You need JavaScript enabled to view it.).

Starting from 23 August (Tuesday)

Students can logon CUSIS to search for classes, put them into Shopping Cart and use "Validate" to check whether intended courses put under Shopping Cart meet the course enrolment rules.

30 August (Tuesday)

*10:00 a.m.-10:00 p.m.

New students register courses on CUSIS

* Login time is from 10:00 a.m. for new students admitted with Advanced Standing or admitted to Senior-year Places and those admitted to Medical Year 2 or Above.  Other students’ login time is from 11:00 a.m.

2.

Information for First Term Course Registration

Students MUST check Teaching Timetable for 1^st term 2022-23 under CUSIS and the following information on RES homepage (http://www.res.cuhk.edu.hk).  If there are any questions, please contact RES or course offering departments concerned.

  • 

Information on University Core Requirements and Exemption for New Students

  • 

Course Selection Information for Physical Education Courses

  • 

Course Selection Information for University General Education Courses

  • 

Course Selection Information for Information Technology Foundation Course

  • 

Department Announcement

  • 

Frequently Asked Questions for Course Selection on CUSIS

  • 

General Regulations Concerning Registration and Course Selection

Students should always check Major, Minor, and other University requirements stipulated under Undergraduate Student Handbook at the homepage of the Academic and Quality Section of the Registry.  They may also use "My Academic Requirements" in "Academic Progress" tile under CUSIS to monitor their own academic progress and check their course fulfillment for graduation.

Before course registration, please enquire ‘Language’ under the Teaching Timetable for the language of instruction of each class.  Students should communicate with the course teaching staff concerned if they have difficulty in understanding the language used in the class.

3.

Term Course Load

Students should observe the following University Regulations regarding course load to be taken in any academic term.

5.1

A student shall take at least 9 units and no more than 18 units of courses in any term within the normative study period, unless s/he is on first or extended academic probation as provided for in Regulation 5.2.  A student shall take no more than 6 units of courses in each summer session, and no student shall be allowed to take more than 39 units in an academic year.

5.2

A student on academic probation shall take a maximum of 12 units per term during first probation, and a maximum of 9 units per term during extended probation.

5.3

Notwithstanding Regulation 5.1, under special circumstances a student may be allowed to take fewer than 9 units or more than 18 units in a term, or more than 39 units in an academic year if recommended by his/her Major Programme and approved by the Registrar, in accordance with such conditions as determined by the Senate from time to time.  A student who fails to obtain such approval and (a) does not register for courses after the prescribed period may be required to suspend studies or considered to have withdrawn from studies at the University; or (b) register for a total unit of courses exceeding the stipulated maximum shall be required to drop an appropriate number of courses as deemed necessary.

New students are/will be pre-assigned with some of the courses of University Core Requirements in Term 1 or Term 2 in their first year of attendance.  In view of this, most Departments/Programmes allowed their major students admitted to the 4-year curriculum to enrol more than 18 units in an academic term in accordance with University Regulations.  Students MUST check the course load of their Major Department/Programme on this website.

Having reviewed the prescribed course load of their Department/Programme, for any students who still need to exceed the term course load with very strong justifications, they MUST follow the following application periods to submit the application under CUSIS for exceeding course load.  Students MUST read the information on RES homepage prior to submitting the application.

Please allow time for consideration and approval of the applications.  Results will be released only on CUSIS starting from 26 August (for application period of 22-23 August) or 9 September (for application period of 31 August - 5 September).  Please contact RES by email (This email address is being protected from spambots. You need JavaScript enabled to view it.) if the result has NOT been released on CUSIS by 12:00 noon HKT on 29 August or 13 September.

4.

System Functions under CUSIS for Course Enrolment

Students may use the following system functions to validate, enroll, drop, swap and update (i.e. make changes to their tutorials) the courses.  Details of the functions can be found in the User Guides posted at https://www.cuhk.edu.hk/cusis/faqs-enrollment.html.

i.

Validate courses using the function "Shopping Cart/Enroll Classes" (Appendix 1)

Starting from 23 August, students may logon CUSIS to search and pre-select courses they wish to enroll for 1st term 2022-23 and put them into Shopping Cart.*  Students can then click the button "Validate" to check whether their desired courses under the Shopping Cart have any timetable conflicts and whether they meet the course enrolment rules.

Please note that "Validate" system function just helps students check the eligibility of enrolling their desired courses under the Shopping Cart.  Students MUST logon CUSIS again during the above actual course selection schedule listed under (1) to finish the final enrolment process.  Students are recommended to validate again their pre-selected courses before the actual course selection, since any changes in timetable and course enrolment rules may affect the previous course validation results.

* Please also take special note that students can ONLY submit a maximum of one required Physical Education class and two University General Education classes in the Shopping Cart.

ii.

Pre-assigned Classes

Course enrolment records of College Assembly, compulsory College General Education courses and classes pre-assigned by departments will be uploaded onto CUSIS under "View My Classes", where applicable, on or before 26 August for students’ enquiries (for new Mainland students, on or before 29 August).  However, since there may be further adjustments, students should check again the pre-assigned classes prior to actual course selection.

For detailed information of College Assembly and the arrangements of College General Education courses, please refer to respective Colleges’ websites.

iii.

University Core Requirements

Students should refer to "Information on University Core Requirements and Exemption for New Students" on RES homepage for registration of University core courses, and related procedures and application periods for exemptions.

iv.

Required Physical Education (PHED) course

Except for students admitted with Advanced Standing or admitted to Senior-year Places and those of specified major programmes, all new students will be pre-assigned a course code PHED1000 under CUSIS. These students MUST replace PHED1000 by using "Swap Classes" function to register a required Physical Education course listed in the teaching timetable.

New students admitted with Advanced Standing or admitted to Senior-year Places may select a required PHED course in either 1st term or 2nd term of their first year of attendance, therefore they will not be pre-assigned with PHED1000.

For details, please refer to "Course Selection Information for Physical Education Courses" on RES homepage. For any students who have special reasons for NOT taking the required Physical Education course, they must contact the Physical Education Unit.

v.

Finish Course Enrolment (Appendix 2)

On 30 August, students MUST logon CUSIS and validate again the pre-selected courses under the Shopping Cart, then follow instructions to finish the remaining steps of course enrolment.  The enrolment results will be made known on a first-come-first-served basis, which can be seen by using the function "Enrollment Status".

vi.

Enroll, Drop, Swap and Update Classes (Appendix 3)

Students can make use of the following system functions for course adjustments.

•  

Enroll Classes:

Choose the classes and place in the Shopping Cart, click "Validate" to check the enrollment rules, and then click "Enroll" and follow the steps to finish enrolling course.

•  

Drop Classes:

Choose the class intended to be dropped from the list of already enrolled classes, click "Drop Classes" and then "Yes" to confirm.

•  

Swap Classes:

Select a class to drop from the already enrolled classes, and then use "Class Search" to select a class to add, then proceed to finish enrolling course.

•  

Update Classes:

If a course comprises more than one tutorial sections (e.g. TUT01, TUT02) and the course offering department allows students to make changes on tutorial, students may use "Update Classes" to select another tutorial, if quota allows such changes.

vii.

Wait List

Students will be put into the wait list with "wait list position" when the class is full, if they indicate to be put in the wait list during course enrollment, on the condition that they fulfill the course enrolment rules.  If some students drop the class or departments add quota after the course registration period, students on the wait list will enroll in the class automatically.  Therefore, students on the wait list should check the course enrollment record daily to keep updated.

Students MUST remove their name from the wait list on their own as soon as possible if they do not intend to take the course.

5.

Important Notes for Course Enrolment

i.

Course enrolment process under CUSIS is on a first-come first-served basis and in batch mode, subject to fulfillment of course enrolment rules and availability of quotas.

ii. 

Course enrolment rules embedded under CUSIS serve as system logic for accepting students into classes.  If students encounter any problems in course registration and when system messages generated may not be so comprehensible from students' view, please always refer to the detailed course enrolment rules under CUSIS.  On fulfillment of "pre-requisite" condition, only course(s) taken at CUHK or exempted through proper approval by "Course & Unit Exemption" will be recognized as the "pre-requisite course" under CUSIS.  Equivalent course(s) taken or re-designation of courses will NOT be treated as the pre-requisite course in CUSIS.  If students have any problems in course enrolment under the above condition, please seek advice from RES or the department concerned.

iii. 

For tutorials, if a course comprises of a lecture and a tutorial, students are required to add both the lecture and tutorial at the same time in the course enrolment process.  If departments have pre-assigned the tutorials, please observe departments’ announcement whether students may use "Update Classes" to make changes on their own, or must approach the course offering department for making the changes if "Add Consent" or "Drop Consent" is set.

iv. 

If students want to add courses with "Add Consent" or drop courses with "Drop Consent", they need to download and complete "Course Add/Drop Form for Undergraduate Course" and send the completed form by email to departments for approval and update on CUSIS.  For postgraduate courses which departments do not allow students to enroll by themselves under CUSIS, they should download and complete "Course Add/Drop Form for Postgraduate Course" and send the completed form by email to departments for approval and return the endorsed form to RES for update on CUSIS.  If students have other course registration problems, please contact RES or the department concerned by email for advice.

v.

Always check "View My Classes" under CUSIS to get the most updated course enrolment records, since departments may make changes to their class schedules or cancel a course.

vi. 

Always pay attention to the messages after enrolling classes since "ü" status does not mean the "add" or "drop" is successful.  Please refer to the screen shot below.

vii. 

Observe some smart tips on course enrolment from ITSC:

• 

Each student should only make a single logon to CUSIS for course enrolment (http://portal.cuhk.edu.hk).  ITSC may take action against any students who purposely write computer scripts for course enrolment or have multiple logins.

• 

CUSIS will timeout after it has been idle for 20 minutes.

• 

Check CUSIS client workstation hardware & software requirement at http://www.cuhk.edu.hk/cusis/com/cusis-PCrequirement.pdf.

• 

OnePass password should be kept in strict confidence and should never be shared with others, since this password and the student ID number will enable others access to all personal and academic information kept in the student record system of the University.  Please change your OnePass password on a periodic basis.

6.

1st Term Add/Drop Arrangements

i.

e-add/drop on CUSIS:

•   13 September (Tuesday 8:30 p.m.) – 19 September (Monday 8:30 p.m.)

Special Add/Drop at Departments:

•   20-23 September (Tuesday - Friday) and 26 September (Monday) during office hours

ii. 

During the e-add/drop period, students should use the system functions under CUSIS to make adjustments to course enrolment.

iii.

Students should note that the wait list captured under CUSIS will remain in the system until the close of e-add/drop period, unless otherwise decided by the departments concerned.  If students do not intend to take the course, they should remove their name from the wait list on their own as soon as possible.

7.

2nd Term Course Registration and Add/Drop

Course registration and add/drop schedule for 2nd term 2022-23 has been announced in the University Almanac.  E-mail notification will be sent around early November on the details.

8.

Typhoon and Rainstorm Arrangements for Course Registration and Add/drop

Course registration and add/drop under CUSIS will NOT be suspended or postponed in any weather conditions.

9.

Enquiry

For any enquiry, please contact RES:

Email

:

This email address is being protected from spambots. You need JavaScript enabled to view it.

Fax

:

2603 5129

Telephone

:

3943 9888

Website

:

http://www.res.cuhk.edu.hk