Res - Reminder for Second Term Centralized Course Examinations 2021-22

To:	Students with Second Term Centralized Course Examinations 2021-22
Re:	Reminder for Second Term Centralized Course Examinations 2021-22

Dear Students,
Second Term Centralized Course Examinations will begin on 27 April 2022. Please pay attention to the following regarding examination arrangements.
1.	Academic Honesty
	The University places very high importance on honesty in academic work, and adopts a policy of zero tolerance on academic dishonesty. All students MUST comply with the respective rules and regulations for taking examinations. All acts of academic dishonesty, once established by the concerned authorities, shall be disciplined in accordance with the University’s policies and guidelines governing academic honesty (http://www.cuhk.edu.hk/policy/academichonesty/). Demerit records will be marked on student’s academic transcript and for some serious cases, the penalty includes lowering of degree honours as a result of academic dishonesty. Therefore, students MUST take academic honesty very seriously when attending any examinations/tests/other forms of assessments.
2.	Final Examination Timetable
	Before attending the examination, students MUST check again their individual FINAL Examination Timetable in CUSIS, and also take note of the mode of examinations. SEN students should follow the information stated in the latest e-mail sent to them to attend the final examination with special arrangements according to the date, time, and venue, if applicable.
3.	Attending Online Examinations
	The default mode of examinations is online for 2^nd term 2021-22. Students MUST follow the instructions of the course teachers to attend the examinations at the specified time earlier than the start time on the date of the examination for attendance taking or other logistics arrangements as required, where applicable. Course teachers concerned should have arranged mock examination for students to familiarize themselves with the IT tools/platform before taking the actual online examination. All students must read carefully the “Guidelines and Information for Students Taking Online Course Examinations” when preparing for online examinations. Students who have genuine difficulties with the required computing equipment, proper environment and stable internet connection (especially for those who are taking the examination outside Hong Kong) for taking online examinations should report to the course teacher as soon as they can. Course teachers concerned should also give clear written instructions, including but not limited to the following, to students before the online examination takes place.
	•	Exact time for students to logon the IT tools/platforms before the examination start time (e.g. 20 minutes before the start time of the examination).
	•	The method used to take attendance (e.g. students are required to show their Student ID Card or other identification document, where applicable, in front of the webcam).
	•	The IT tools/platforms to deliver the question paper(s) online before the examination.
	•	The back-up plan for students if they encounter any system failure/Internet problem (e.g. provide telephone number of the invigilator/course teacher for reporting problems).
	•	The IT tools/platforms that students will use to submit the answer scripts/sheets after the examination and the time allowed (e.g. 15 minutes) for submission of the answer scripts/sheet.
	•	The IT tools/platforms for invigilation during online examination with invigilation.
	•	The instructions for washroom arrangements during the examination for online examination with invigilation, e.g. to ask students to show the examination scripts via Zoom, or take a picture of the examination script and send e-mail to an account before going to washroom.
	•	For online examination with invigilation, students should be informed whether the examination session will be recorded.
	•	How to raise questions before, during and after the examination when students have problems on the question paper or experience other significant problems (e.g. use CHAT/raise hand in Zoom or use mobile to call announced mobile telephone numbers/use other means to communicate with the course teacher/invigilator).
	Students who have not got the above information before the examination should contact the course teachers concerned directly. If students encounter any difficulties or problems during the examination or when submitting the answer scripts, please report to the course teachers/invigilators concerned IMMEDIATELY and follow their instructions. LATE submission of answer scripts due to technical / other issues without IMMEDIATE report to course teacher(s) concerned will NOT be accepted. Students should also provide evidence (e.g. screen capture) of the technical problems they encountered as far as practicable.
4.	Attending Face-to-Face Examinations
	A few courses have been approved to conduct face-to-face examinations on campus in this term. Students concerned MUST note the announcement made by the University on 19 April 2022 regarding “Vaccine Pass” in attending the face-to-face examinations. Please click here for the new dosage schedule of the “Vaccine Pass” scheme as announced by the University. The University will strictly enforce the following stringent precautionary measures in examination venues in addition to the “Guidelines for Precautionary Measures for Face-to-Face Examinations”.
	•	Students are required to wear surgical masks throughout the examination, and should line up with social distancing for the following measures when entering examination venues. Please arrive at the exam venue at least 10 minutes prior to the start time of the examination (e.g. arrive at 9:20 am if examination starts at 09:30 am).
		o	Body temperature screening will be conducted at the entrance of all examination venues. Anyone with body temperature constantly at or higher than 37.5C will NOT be allowed to enter the examination venue, and they should apply for absence from examinations.
		o	All students are required to use alcohol sanitizer to clean their hands before entering the examination venue.
	•	After entering the examination venue, students MUST take up the assigned seat. Alcohol wipes will be provided to students to clean the desk/chair of the examination venue as deemed necessary.
	•	No eating or drinking is allowed inside all examination venues.
	Please note that for social distancing, students are seated approximately 1.8 meter apart. For protection of the health and well-being of the campus community, students who are not feeling well or who have respiratory symptoms should not attend the examinations, and should apply for absence from examinations.
5.	Other Important Information
	Please refer to our e-mail communication dated 11 April 2022 for details of examination rules and special circumstances for re-scheduling of examination. If there are genuine difficulties to attend the examination (e.g. medical and/or other health reasons), students MUST apply for absence from examinations in accordance with University Regulations. A student who is absent from any examination without permission shall be given a failure grade in that examination. Please also note that, in general, the data retention period is one year for all examination data collected/generated during online and face-to-face examinations, except when the data are required for specific purposes (e.g. investigation of disciplinary cases).
6.	Enquiries
	Please visit RES homepage (www.res.cuhk.edu.hk) and click “Examination” for other detailed information about the examination arrangements for Centralized Course Examinations. For further enquiries, please contact RES at 3943 9888 or send e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it..

With best regards,
Registration and Examinations Section 25 April 2022

Announcements/ Notices/ Mass Mailing Sent to Full-time Undergraduate Students in the Past 6 Months