Mailing List

Person Responsible: Department head / Department coordinator / Student organization chairperson
Application Procedures: Complete the online application form
Result Notification: A notification email to department head / department coordinator / student organization chairperson within 3 working days

You must follow the guides here while managing or using the service to protect your mailing lists and avoid email loops:

To manage your list,As a list administrators, you should

• NOT include non-CUHK email address(es) as list administrators / moderators.
• ONLY include CUHK staff email address(es), i.e. xxx@cuhk.edu.hk, as list administrators / moderators if the list is for department use.
• NOT include your mailing list, i.e. xxx@listserv.cuhk.edu.hk, as a non-member or member
• remove the mailing list when it is no longer in use
• review your mailing list(s) regularly. ITSC reserves the right to close any unattended mailing list(s) with no activities detected for over 2 years.

To send emails, you should

• Put your mailing list , i.e. xxx@listserv.cuhk.edu.hk, into bcc field;
• NOT use your mailing list as the sender, i.e. xxx@listserv.cuhk.edu.hk
• Have your email size under 5MB in total

Please read Mailman Mailing Lists – Acceptable Use Policies and Guidelines to understand the right and responsibility.

In a mailing list, there are 3 types of roles with functions as below: