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IT Coordinator Group

Composition

Convener:

  • Mr. Roger So (ITSC)

Members:

Representatives from

  • University Management
    Dr. Michael Chang (UPO)
  • Faculties
    (Faculty IT coordinators will also help to make coordination with Research Institutes and Centres.)Mr. HT Siu (Faculty of Arts)
    Mr. Henry Lee (Faculty of Business Administration)
    Mr. Gary Lam (Faculty of Education)
    Mr. Alex Yiu (Faculty of Engineering)
    Mr. Manson Tong and Mr. Stephen Chu (Faculty of Law)
    Mr. Patrick Lam (Faculty of Medicine)
    Mr. Jacky Yau (Faculty of Science)
    Mr. Michael Leung (Faculty of Science)
    Ms.  Christy Hui (Faculty of Social Science)
  • Administrative and Services Units

    Mr. Ernest Yik (LIB)

 

Terms of Reference
  • To coordinate on the activities of vulnerability scanning and risk assessment survey
  • To coordinate on the implementation of security measures, including installation of firewall
  • To promote information security education and awareness programmes to departments/units
  • To act as a contact point for Info-Sec incidents in departments/units To assist in the development of IT policies
  • To coordinate on the enforcement of IT policies and guidelines in departments/units
  • To act as a user consultation group and provide feedback and suggestions to IT Governance Committee from a department user’s perspective

 

Discussed items highlight
  • CUHKAD Domain Controller and AD upgrade (Jan 2022)
  • AD group membership change notification service (Jan 2022)
  • Mock phishing exercise (Nov 2021)
  • Security policy for IT applications handling personal data (Nov 2021)
  • Preparation for campus access from term 2 (Nov 2021)
  • CUHK login screen (Nov 2021)
  • DUO mobile 4.0.0 launch date (Sep 2021)
  • Latest compliance check status for security policy (Sep 2021)
  • Microsoft Windows 11 preview plan (Sep 2021)
  • Change of Firewall Exception request form (Jul 2021)
  • Microsoft 365 Staff Profile update (Jul 2021)
  • Social Media Platform for Service Update (Jul 2021)
  • 2FA in ClassNet (May 2021)
  • Learning Management system, Teaching and Learning Video System, and the supplementary IT solutions for supporting class and assessment activities.  (May 2021)
  • MachForm license usage for CUHK (Mar 2021)
  • Wifi/VPN Authentication Service (Mar 2021)
  • Use of Global Address Book in Staff and Student Tenant (Mar 2021)
  • Assessment result of Mock-phishing 2020 (Mar 2021)
  • Master plan of Domain Controller upgrade in 2021 (Jan 2021)
  • O365 data backup project (Jan 2021)
  • 2FA Policy for all University Accounts (Jan 2021)
  • Security policy for handling personal data (Nov 2020)
  • 2FA policy for all university accounts (Nov 2020)
  • AIP migration to MIP (Nov 2020)
  • Common add-ins/apps in Microsoft 365 (Nov 2020)
  • Consolidation of application login name to UPN (Sep 2020)
  • Firewall migration plan (Sep 2020)
  • Implementation of Azure Hub and Spoke network topology (Sep 2020)
  • Win 10 Feature Upgrade deadline (Sep 2020)
  • VPN IP ranges (Sep 2020)
  • Migration plan from AIP to MIP (Sep 2020)
  • 2FA plan for all University accounts (Jul 2020)
  • Plan of self-service password reset for students (Jul 2020)
  • Auto discovery setting for O365 (Jul 2020)
  • The University software standards (July 2020)
  • CUHKAD contact object creation guidelines (May 2020)
  • Mock-phishing 2020 (May 2020)
  • Removal of the support of basic authentication for new accounts (May 2020)
  • Disaster recovery plan discussion (Mar 2020)
  • IP range of broadband VPN and SSL VPN (Mar 2020)
  • Review of staff and student computing account life cycle (Mar 2020)
  • Handling of end-of-life Win OS machine IP blocking (Jan 2020)
  • Decommissioning of Basic Authentication for CUHK mails (Jan 2020)
  • Survey for High Performance Computing (Jan 2020)
  • CDC2 facility upgrade (Jan 2020)
  • CUSIS upgrade plan (Nov 2019)
  • Implementation of System Center Configuration Manager (SCCM) (Nov 2019)
  • Application of security hardening phase 4 to University AD (Nov 2019)
  • Security Policy for handling personal data (Sep 2019)
  • 2nd mock phishing exercise (Sep 2019)
  • Win 7 and Windows Server 2008 upgrade progress (Jul 2019)
  • O365 ProPlus Recommendation on Campus PC Deployment  (Jul 2019)
  • Bulk Email Policies and Guidelines  (Jul 2019)
  • Trend Micro Smart Protection for O365  (Jul 2019)
  • Handling of data ports with “error disabled” status  (Jul 2019)
  • 2019-20 ITSC fee-charging services on WiFi Service  (Jul 2019)
  • Mock Phishing Result (May 2019)
  • Win 7 and Server 2008 retirement progress (May 2019)
  • Development of Mass Mailing Policy (May 2019)
  • Security policy for handling personal data (Mar 2019)
  • Upgrade and hardening tasks on Domain Controller (DC) on CUHKAD (Mar 2019)
  • Departments’ use of CUHKAD Organization Unit (Mar 2019)
  • Win 7 and Server 2008 retirement progress (Mar 2019)
  • Decommissioning of WINS servers (Mar 2019)
  • Decommissioning of HanWEB 3.2 that Providing Simplified Chinese Translation Service (Mar 2019)
  • Service outage on OnePass and computing account related services (Jan 2019)
  • SVM firewalls Update (Jan 2019)
  • ADFS ugrade plan (Oct 2018)
  • McAfee Endpoint Security solution (Oct 2018)
  • Anti-Virus Endpoint Security solution (Oct 2018)
  • Duo 2FA deployment plan (Oct 2018)
  • Win 7 and Windows Server 2008 upgrade status (Oct 2018)
  • Micrsoft System Center Configuration Manager (SCCM) (Oct 2018)
  • New translate server supporting https (Aug 2018)
  • OnePass password expiry arrangement (Aug 2018)
  • 2FA implementation date and schedule (Aug 2018)
  • Decommisson of MIFARE Classic CU Link Card (Jun 2018)
  • AIP usage on departmental and non-CUHK e-mail (Jun 2018)
  • Enabling Modern authentication (Jun 2018)
  • Handling of Honorary Professor account in O365 Outlook Address Book (Mar 2018)
  • Policies endorsed by IT Governance Committee (Mar 2018)
  • Implemetation plan of DUO 2FA Solution (Mar 2018)
  • Campus-wide Computer Inventory and Management Plan (Mar 2018)
  • Upgrade of New CU Link Card for Staff (Mar 2018)
  • Two-Factor Authentication (Jan 2018)
  • Mock Phishing (Jan 2018)
  • Privileged Account Management (Jan 2018)
  • DC Optimization (Jan 2018)
  • Retirement of Windows 7 and Server 2008 (Jan 2018)
  • Upgrade of CU Link Card (Jan 2018)
  • Decommission of MULTOS in CU Link (Jan 2018)
  • Decommission of In-house Maintenance Service (Jan 2018)
  • Retention Period of O365 email account for departing staff (Nov 2017)
  • Onepass Login Integration (Nov 2017)
  • Standard Domain Name of CUHK (Nov 2017)
  • Mock Phishing Exercise (Nov 2017)
  • 2FA Implementation (Nov 2017)
  • Antivirus and Data Protection Endpoint Agents (Nov 2017)
  • Monitoring and Handling of Security Incidents (Nov 2017)
  • Policy on Minimum Security Standard for Web Applications (Nov 2017)
  • Cyber Security Risk Management (Aug 2017)
  • VPN Split Tunnel (Aug 2017)
  • Security Investigation (Jun 2017)
  • University email consultation and survey (Apr 2017)
  • Group policy recommendation on Win 7 and Win 10 (Apr 2017)
  • Implementation of Azure Information Protection (AIP) (Apr 2017)
  • Security requirements proposal for CUHK web applications (Apr 2017)
  • Central Room Booking System (Feb 2017)
  • Data Right Management Service (Feb 2017)
  • Web hosting and Content Management System (Feb 2017)
  • University WiFi Policy (Dec 2016)
  • Technical mechanism and procedures to switch to use University AD (using alias@cuhk.edu.hk and OnePass to log in) for user authentication (Dec 2016)
  • Data classification and RMS project (Dec 2016)
  • University IT strategy on research computing (Dec 2016)
  • Office 365 Mail and related services deployment and retirement plan (Dec 2016)
  • Proposed coordination of web hosting solution for departments (Dec 2016)
  • The minumum security standards on procurement of public Cloud services (Sep 2016)
  • Security checklist on selecting public Cloud service provider (Sep 2016)
  • Email migration and deployment and Skype for business in Office 365 services (Sep 2016)
  • Adding Alumni accounts to University AD (Sep 2016)
  • The launch of Office 365 email service starting from July 2016 (June 2016)
  • Non-staff account creation for Office 365 (June 2016)
  • AWS Educate program (Apr 2016)
  • Service Offering for Office 365 (Apr 2016)
  • Local Exchange Administration with the use of University AD (Apr 2016)
  • Sender Policy Framework (SPF) records for the launch of SharePoint online and Office 365 Mail (Apr 2016)
  • Plan on Single Sign-on (Apr 2016)
  • UCG Cost Allocation Guidelines (Mar 2016)
  • Preparation for Office 365 for the University (Mar 2016)
  • Reference tender renewal for network firewall appliance (Mar 2016)
  • Campus-wide Vulnerability Scanning Project (Mar 2016)
  • Upgrade of CU Link to MIFARE Plus and decommission of MULTOS (Jan 2016)
  • Development of University AD (Nov 2015)
  • Vulnerability Management Procedures (Nov 2015)
  • Security Standard on Firewall Configuration (Nov 2015)
  • Special VPN for contractors and vendors (Nov 2015)
  • New arrangement of fee charging services of ITSC (Oct 2015)
  • Decommissioning of CUHK CA client cert (Oct 2015)
  • Proposal on CUHK standard email alias policy (Oct 2015)
  • Proposal on data classification (Oct 2015)
  • Migration of SharPoint to Cloud (Oct 2015)
  • Development of IAM and Central AD (Aug 2015)
  • Add 180-day password expiry to OnePass (CWEM) Password Policy (Aug 2015)
  • Recommendation on the Use of NAT (Aug 2015)
  • Proposed Firewall Policy (Aug 2015)
  • Policy on Windows Server 2003 (Jul 2015)
  • Info-Sec Risk Assessment Survey (Jun 2015)
  • Vulnerability Scanning (Jun 2015)

 

Meeting Minutes

2021

2020

2019

2018

2017

2016

2015

 

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