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• General Forms
• Academic Equipment Grant
• Business Unit
• Funding Model System
• Minor Works Funding Request
• Payment Voucher
• Payroll & Staff Benefits
• Receipt Voucher
• Self-financed Programmes
• Others

General Forms

	Auto-Pay (Company) Authorization Form	( English / Chinese )
	Auto-Pay (Individual) Authorization Form - non CU staff	( English / Chinese )
	Authorization and Approval Log Form (09/2021)	( PDF Format / Excel Format )
	Staff Funding Source Transfer Form (03/2021)	( PDF Format / Word Format )
	Staff Funding Source Transfer - Examples	( PDF Format )

Academic Equipment Grant

	Academic Equipment Grant Submission Form (03/2021)	( PDF Format / Excel Format )
	Academic Equipment Grant Submission ¡V Terms and Conditions	( PDF Format )

Business Unit

	Acknowledgement of having read and understood purchasing guidelines (BUS21(PR)-11/20)	( PDF Format )
	Asset Disposal Form (BUS02AD 03/21)	( PDF Format )
	Asset Transfer Form (BUS03AT 03/2019)	( PDF Format )
	Consultation Form with EMO in Cases of Using Contractors Arranged Directly by Departments - Refurbishment Works/Equipment & Furniture Installations	( PDF Format )
	Guidelines for the University Credit Card / Credit Card Payment Voucher (Rev 12/2018)	( PDF Format )
	Dispatch list of Official Mail	( PDF Format )
	Declaration of Conflict of Interest (03/2021)	( PDF Format )
	Form#3 for Equipment Purchase Over HK$500,000	( PDF Format )
	Forms for Request for Quotation (RFQ) (11/2021)	( PDF Format )
	Forms for Request for Quotation (RFQ) – Two Envelope System (11/2021)	( PDF Format )
	Forms for Tender Invitation (10/2021)	( PDF Format )
	Invitation to Quote and Quotation Form (BUS23QQF 05/2021)	( PDF Format )
	Questionnaire for Microcomputer System Unit Purchases V.201901	( PDF Format )
	Quotation Sheet (BUS09QS 08/2021)	( PDF Format )
	Record of monthly random checking of goods purchased (BUS22PR 03/10)	( PDF Format )
	Report on Sub-standard Goods/Services Supplied by Vendors	( PDF Format )
	Request for Waiver of Competitive Quotation Comparison / Tender (BUS24Q/TW 05/2021)	( PDF Format )
	Requisition for Direct Purchase Order (Rev 12/2018)	( PDF Format )
	Undertaking of Tender Supporting Personnel (Rev 11/2020)	( PDF Format )

Funding Model System

	Production application login form for the Funding Model System (07/2018)	( Word Format )
	Caps for Overseas Travelling and Official Entertainment Expenses	( Excel Format )

Minor Works Funding Request

	Minor Works Funding Request Form	( PDF Format / Word Format )
	Minor Works Funding Request Form Appendix II ¡V Cost Estimates	( PDF Format / Excel Format )
	Minor Works Funding Request Form Appendix III ¡V Endorsement for Minor Works Application	( PDF Format / Excel Format )
	Minor Works Funding Request Form Appendix IV – Energy Saving Designs and Measures for E&M System	( PDF Format )

Payment Voucher

Application for Financial Support for Overseas Travelling Expenses (08/2021) ( PDF Format / Word Format ) Contract for Service Request Form (CFS-A-12-2018) ( PDF Format ) Template of Contract for Service Agreement (CFS-B-09-2018) ( PDF Format / Word Format ) Interdepartmental Transfer Form ( PDF Format / Excel Format ) Nomination Form for Category (A) Academic Visits (06/2020) ( Word Format ) Nomination Form for Category (B) Academic Visits (06/2020) ( Word Format ) Payment Voucher (04/2019) ( PDF Format ) Petty Cash Payment Voucher ( PDF Format ) Reimbursement / Payment for Entertainment Expenditure Form (01/2021) ( PDF Format ) Research Studentship Payment Form ( PDF Format ) Undergraduate Student Research Studentship Payment ( PDF Format ) List of Payment via Bank Deposit ( Excel Format ) Telegraphic Transfer form ( Word Format ) Timesheet for CUHK student helper (Applicable before 9/2017) ( PDF Format ) Log sheet for Non-local student working in CUHK (CPDC, OSA) ( PDF Format / Word Format )

Payroll & Staff Benefits

	Payroll Payment Instruction Form (BO/PAY1(7/2020))	( PDF Format )
	Regulations and procedures governing the reimbursement of local travelling expenses (effective from 1 April 2020)	( PDF Format )
	Standard Mileages and Tunnel Fees for mileage claims to/from CUHK/PWH	( PDF Format )
	Reimbursement of local travelling expenses claim form (BO/PAY2 (04/2020))	( PDF Format / Word Format )
	Staff Loan Application Form (01/2021)	( English / Chinese )
	Staff Loan Notice of Repayment Form (01/2021)	( English / Chinese )
	Form for Application of Direct Payment for In-patient Service at PWH	( PDF Format )
	Overtime Assignment Form (For Department¡¦s / Unit¡¦s internal record)	( PDF Format / Word Format )
	Overtime Allowance Claim Form (For submission to PSU for payment)	( PDF Format / Word Format )
	Request for Change of Payment Details for Overtime Allowance	( PDF Format / Word Format )
	Claim Form for Honorarium for Outside Engagement	( PDF Format / Word Format )
	Claim Form for Standby Allowance / Typhoon or Extreme Condition or Black Rainstorm Warning Allowance / Extended Service Allowance	( PDF Format / Word Format )
	Form PTPF(B) – Request for Payment to P/T Hourly-rate Staff based on Actual Time Involvement (12/2016)	( PDF Format / Word Format )
	Form PTPF(D) – Request for Change of Payment Details for Hourly-Rated Part-time Staff (04/2016)	( PDF Format / Word Format )
	Investment Options Re-allocation Instruction for Staff Superannuation Scheme (1995)
	MPF Membership Enrolment Form	( FRMT / MRC )
	Arrangement for / Change of Voluntary Contribution for Employee Form	( FRMT / MRC )
	MPFS - Form for Checking / Clearance of Exemption Status (02/2021)	( English / Chinese )
	Reimbursement for Consultation Fee at Chinese Medicine's Clinic Form	( English / Chinese )
	Reimbursement for Accident and Emergency Service Fee Form	( English / Chinese )
	Tax Reporting for Cessation of Employment (e-Form)	( English / Chinese )
	MPF Exempted ORSO Scheme - Member Minimum MPF Benefit Transfer Form	( PDF Format )
	Request for MPF fund transfer - MPF(S)-P(M) Form	( PDF Format )
	Guidance Notes on Awarding Bonus Under the Performance-linked Reward Scheme	( PDF Format / Word Format )
	Special Funding Arrangement for Bonus Payment	( PDF Format / Word Format )

Receipt Voucher

Receipt Voucher Form (03/2017)

( PDF Format )

Self-financed Programmes

	Budget Proposal for New Self-financed Degree and PgDip programme (i.e. Category 1 Programme)	( Excel Format )
	Budget Proposal for New Self-financed Sub-degree programme (i.e. Category 2 Programme)	( Excel Format )
	Budget Proposal for New Self-financed Non-award bearing programme (i.e. Category 3 Programme)	( Excel Format )
	Tuition Fee for Self-financed Degree and PgDip programme (i.e. Category 1 Programme) 2020-21	( PDF Format / Word Format )
	Tuition Fee for Self-financed Sub-degree, Professional and Continuing Education programme (i.e. Category 2 Programme) 2020-21	( PDF Format / Word Format )
	Tuition Fee for Self-financed Non-award-bearing programme (i.e. Category 3 Programme) 2020-21	( PDF Format / Word Format )
	Special Accrual Form for Self-financed Programmes	( Excel Format )
	Transfer of Application Fee Form for Self-financed Programmes	( PDF Format / Word Format )

Others

	Addition /Cancellation of IDD Calling Card Form	( PDF Format )
	BEA Internet Gateway - Application Form For Opening Merchant Account (Merchant Account Application Form)	( PDF Format )
	BEA Internet Gateway - Merchant Account Maintenance Form	( PDF Format )
	BEA Merchant Cyberservice Application Form	( Word Format )
	CUSAP E-Workflow Administrator Authorization Form (12/2020)	( PDF Format / Excel Format )
	CUSAP E-Workflow Departmental Settings Request Form - Purchasing (07/2020)	( PDF Format / Word Format )
	CUSAP E-Workflow Departmental Settings Request Form - Payment (03/2021)	( PDF Format / Word Format )
	CUSAP E-Workflow Departmental Settings Request Form - Invoicing and Receipt (07/2020)	( PDF Format / Word Format )
	Hang Seng Bank Limited - Mail Order Authorization Code Request Form	( Word Format )
	HSBC Securemail User Guide	( PDF Format )
	IDD Charges Reallocation Form (12/2020)	( Excel Format )
	List of Goods/Services received/rendered on/before 30 June 2021 but the Invoices are not available for Payment by 5 July 2021	( Excel Format )
	Notification Form For New / Demolished / Conversion Building(s) (06/2017)	( PDF Format )
	Octopus Usage Log Sheet	( Excel Format )
	Points to note for BEA Merchant Account	( PDF Format )
	Portable Expensed Electronic Equipment (PEEE)	( PDF Format )
	Programme Administrative Service Form	( Word Format )
	Record of Duty Trip	( PDF Format / Word Format )
	Special Arrangement for Tuition Fee (07/2018)	( PDF Format / Word Format )
	Ticket Record Sheet	( PDF Format )
	Undertaking Form for Disapproved Expenditure Application	( PDF Format )