Transcript (Hardcopy Version)

THE CHINESE UNIVERSITY OF HONG KONG

Registration and Examinations Section

Application for Hardcopy Version Transcript of Academic Record

1. Applicants may apply for “Official Copy” and “Student Copy” of transcript. “Official Copy” is to be sent directly to the institutions or prospective employers. Applicants should apply for a “Student Copy” if the transcript is for personal use/retention. Applicants may also specify the purpose of application in the Online Application System.

   Transcripts in Chinese version (only applicable to applicants who graduated in 2011 and thereafter) are available. However, applicants MUST notify our Section by email (This email address is being protected from spambots. You need JavaScript enabled to view it.) within the first day of submitting the application of this special requirement. Longer processing time is required.

   If the applicants need to include with the transcript specified form from the university / institution to be completed by the University, they should bring the form to our Section for further inclusion, preferably in person, BEFORE submission of the application in the Online Application System. Besides, some universities may request for completed transcripts to be enclosed in sealed envelope and return back to the applicants, applicants should inform our Section before submitting the application. For applicants with these special requests, they should submit the application in person, preferably at our office.

   
   
   
2. Fee Schedule:
   
   

   Fee per single copy, including postage of local or ordinary air mail is HK$40 (e.g. if you apply for 2 copies of transcript, the payment should be HK$80). If you require registered mail services, please add an additional charge of HK$15.5.

   
   
   
3. Despatch Hardcopy Transcript by Postal Delivery:
   
   

   Applications MUST be submitted via the Online Application System on RES homepage. Click the link below to apply for the type of transcript.

   • Official Copy of Transcript

     Please indicate CLEARLY the name of the university / institution, the mailing address and the purpose of the application in the Online Application System. Otherwise, the application may take longer time to be processed since clarification is required.

   • Student Copy of Transcript

     Student Copy is for self-retention / record purpose. The content is identical to the Official Copy and only "Student Copy" is marked on the printed document.

Note:

1. Once the applications have been completed, applicants are not allowed to change or cancel their applications (see point 4b below). They should submit the application again if there are any changes in their applications.

2. Our Section accepts no responsibility for any loss or delay in delivery of the documents due to unforeseeable / technical problems.





4. Processing Time:
   
   

   1. Normal processing time is 3-5 working days. Some applications may need longer processing time if student records of the applicants were not yet computerized during their period of study.

   2. Please enquire application progress using the function “Enquire Application Progress” under our homepage. The system will mark “Application Completed” if processing has been finished.

   
   
   
5. Enquiries:
   
   

   Address:	Registration and Examinations Section 10/F Yasumoto International Academic Park Shatin, New Territories Hong Kong
   Tel.:	852-3943 9888
   Email address:	This email address is being protected from spambots. You need JavaScript enabled to view it.

   
   
   

9 March 2021