Transcript (e-Copy Version)

THE CHINESE UNIVERSITY OF HONG KONG

Registration and Examinations Section

Application for e-Copy Transcript of Academic Record

1. Applicants may apply for “Official Copy” and “Student Copy” of transcript. “Official Copy” is to be sent directly by e-mail to the institutions or prospective employers. Please indicate CLEARLY the email address, the name of the university / institution and the purpose of the application. Applicants must check on their own very carefully whether the recipient accepts e-Copy transcript. If the applicants indicate their own email address, the completed e-Copy transcript will be provided with "Student Copy" marked onto it. If the applicants need to include with the transcript specified form from the university / institution to be completed by the University, they should upload together with the application during submission for further inclusion.

   Applicants should apply for a “Student Copy” if the transcript is for personal use/retention. They need to download the PDF document from this System when the application is completed and print the copy on their own for self-retention purpose. Current students may also consider downloading the unofficial transcript under CUSIS if deemed appropriate.

   Transcripts in Chinese version (only applicable to applicants who graduated in 2011 and thereafter) are available. However, applicants MUST notify our Section by email (This email address is being protected from spambots. You need JavaScript enabled to view it.) within the first day of submitting the application of this special requirement. Longer processing time is required.

    

    

2. Fee Schedule:
   
   

   Fee per single copy is HK$40. 

   
   
   

3. Despatch / Collect e-Copy Transcript:

   • For Current Students

     Applications MUST be submitted using the function "e-Copy Transcript Application" on "Applications" of CUSIS after login MyCUHK (https://portal.cuhk.edu.hk).

   • For Graduates

     Applications MUST be submitted using the function e-Copy Transcript Application on "My Page" after login MyCUHK (https://portal.cuhk.edu.hk). Graduates need to use Alumni ID and MyCUHK password to login MyCUHK. Please refer to the homepage of Alumni Affairs Office for information (https://alumni.cuhk.edu.hk/en/mycuhk).

     Please refer to System Walkthrough for application details. No hardcopy version of the transcript will be provided if applicants apply for e-Copy transcript. If hardcopy version is needed, applicants should apply for hardcopy version transcript on RES homepage.

   • Due to system limitation for access to the portal, associate students / students who have NOT completed their studies at the University should request e-Copy transcript by sending e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it..

Note:

1. Once the applications have been completed, applicants are not allowed to change or cancel their applications (see point 4b below). They should submit the application again if there are any changes in their applications.

2. Our Section accepts no responsibility for any loss or delay in delivery of the documents due to unforeseeable / technical problems.

4. Processing Time:
   
   

   1. Normal processing time is 3-5 working days. Some applications may need longer processing time if student records of the applicants were not yet computerized during their period of study.

   2. Please enquire application progress using the function “View Application Progress” of "e-Copy Transcript Application" under MyCUHK. The system will mark “Application Completed” if the transcript has been sent by e-mail / prepared for self-download.





5. Enquiries:

   Address:	Registration and Examinations Section 10/F Yasumoto International Academic Park Shatin, New Territories Hong Kong
   Tel.:	852-3943 9888
   Email address:	This email address is being protected from spambots. You need JavaScript enabled to view it.

   
   
   

9 March 2021