Who can use Online Contact Directory (OCD)?
OCD is open to University staff members and students.
OCD is an online directory of contact information of University staff members and departments/offices/units.
OCD is open to University staff members and students.
The information is collected and updated by the nominated OCD Administrator (OCDA) of respective departments/offices/units.
Download a copy of OCDA Nomination/Removal form
The OCD is developed and maintained by the Information Technology Services Centre while the Information Services Office oversees its implementation and management.
Please contact the OCDA of your department/office/unit to update your contact information.
The University is required by law not to use/disclose personal data of its members (including staff and students) without the individual's consent for any purpose other than those for which such data were collected or a directly related purpose. For staff members whose information has been published in the Contact Directory, it is deemed that their consent has already been given.
In principle, it is up to the department/office/unit concerned to decide whom to include in the OCD. Thus, the department/office/unit may include honorary staff or even non-CUHK people (people not on CUHK payroll or not in any way contractually related to CUHK) whose contact information the department/office/unit thinks is relevant to its operation, provided always that they have given their consent.
The data of the OCD will be captured each year for compiling the printed version of Contact Directory.
The OCD Administrator (OCDA) should be responsible for maintaining a reasonably updated database of contact information of the staff members in his/her department/office/unit which will appear in the Online Contact Directory (OCD).
To comply with the privacy law in Hong Kong, the OCDA should request new staff member whose contact information has not been included in the printed version of Contact Directory 2010 in his/her department/office/unit to sign a consent form authorising the display of such data in the OCD.
The OCDA should not enter any contact information of a staff member in the OCD without consent. The OCDA should keep a record of all the consent forms. Where a staff member has revoked consent for displaying his/her contact information in the OCD, the OCDA should immediately remove such information from the OCD.
The OCDA should make the best endeavours to ensure the accuracy of the contact information in his/her control. He/she should also notify the Information Services Office of any change in the name of the department/office/unit and/or any re-organisation thereof and cause the corresponding changes to be made in the database.
The head of a department/office/unit should notify the Information Services Office of any change in the appointment of OCDA in his/her department/office/unit as soon as is practicable.