Notes to Applicants

1. The graduation certificate of the University is a unique document.  No duplicate copy will be issued.  However, a graduate may apply for a replacement certificate in case of loss or damage of an original certificate.  Application for replacement due to change of name after graduation will not be accepted.
   
   
2. A graduate shall only be in possession of ONE valid copy, including the replacement copy, of the certificate, for each degree and/or diploma at any given time.  In other words, if a certificate, previously reported lost, was subsequently found, the graduate concerned is required to return any extra copy for destruction.
   
   
3. A replacement certificate shall in general follow the current format of the graduate certificate¹, with an additional statement “This certificate is reissued on (DD/MM/YYYY)[本證書於YYYY年MM月DD日補發]”, and the replacement shall also bear the signatures of the current University officers.
   
   
4. Replacement certificates are to be issued each year at the time of the Congregation. In 2021, the application will close on 1 November 2021 and the replacement certificate will be issued after the Congregation. The application period for replacement of graduate certificate in 2020 has ended.
   
   
5. To apply for a replacement certificate, please submit, preferably in person, the application form to the Graduate School within the specified application period; and
   
   

   (a)	present the original copy of his/her Hong Kong Identity (HKID) card/passport2;
   (b)	if the original certificate is damaged, please return it to Graduate School for record;
   (c)	if the original certificate is lost, please provide the original of the relevant documentary evidence, e.g., police report/notarized statement;
   (d)	pay a replacement fee of HK$800 for each replacement certificate. Graduate can either pay at the Graduate School counter by EPS, or by cheque/bank draft made payable to “The Chinese University of Hong Kong”.

6. If you cannot make the application at the Graduate School, please send by post/courier copies of the documents listed above together with the replacement fee, or authorize another person to act on your behalf with your authorization letter and a copy of your HKID card/passport. The application for replacement of graduate certificate(s) shall only be processed after all the relevant documents and the replacement fee have been received.
   
   
7. A graduate may collect the replacement certificate(s) in person or by an authorized person upon notification by the Graduate School after the Congregation Ceremony of the year. The graduate or the authorized person is required to present his/her HKID card/passport for inspection. The authorized person should also submit an authorization letter signed by the graduate, and bring along a copy of the graduate’s HKID card/passport for record of the Graduate School.
   
   
8. Graduates of the Postgraduate Diploma in Education and Advanced Postgraduate Diploma in Education should enquire at/submit applications to the Faculty of Education.
   
   
9. Application Form      
   
   
10. For enquiries, please contact the Graduate School:
    

    Address:	7/F, Yasumoto International Academic Park
    	The Chinese University of Hong Kong
    	Shatin, N.T.
    	Hong Kong
    Tel.:	3943-8976
    e-mail address:	gradschool@cuhk.edu.hk

Notes:

1. If only the degree/diploma name (but not the programme name) was shown on the original certificate, the replacement certificate, if issued, shall also bear the degree/diploma name only.
2. The HKID card number should be the same as the registration record at the University. If the graduate has lost/does not have a HKID card, please provide a copy of the passport. The name and date of birth printed thereon should be the same as the registration record.

November 2020