Leave Application

Procedures for Taking Leave of Absence

(As at 18 May 2012. Please visit Division and Graduate School homepage for updated information.)

(1) Application for Leave of Absence (for Postgraduate Studentship Holders)

Type of Leave	Downloaded from	Remarks
Annual Leave	HIST Website	14 working days with pay per academic year Leave year equivalent to University academic year. Those who commence studies after the start of academic year is given leave on a pro-rata basis Application to be submitted to Division
Sick leave	HIST Website	Medical certificate required Application to be submitted to Division
In-residence Leave	Graduate School	Applicable to those who wish to attend conference, collect data for research, conduct research overseas funded by Mainland Research Grant or Grant for Overseas Academic Activities etc. Total “Paid” in-residence leave is up to a maximum of 20% of the normative study period For each application to attend conference, the maximum period allowed is up to 3 days plus the conference period Supporting documents must be attached
Leave with PGS Suspended	Graduate School	Leave of absence is limited to a maximum of one year in the first instance, and any extension is limited to one more year, beyond which no further extension will be granted, unless approval from the Graduate Council is obtained in special cases.

(2) Application for Leave of Absence (for Non Postgraduate Studentship Holders)

Type of Leave	Downloaded from	Remarks
Leave of absence	Graduate School	Leave of absence is limited to a maximum of one year in the first instance, and any extension is limited to one more year, beyond which no further extension will be granted, unless approval from the Graduate Council is obtained in special cases.

Notes:

In case of illness necessitating absence exceeding three weeks, a student should submit an application for sick leave together with a certificate signed or countersigned by the Director of the University Health Service for approval of the Dean of the Graduate School.
A student who has been absent without leave or who is in breach of the residence requirements for a continuous period exceeding one month will be considered as having withdrawn from studies.

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