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Centralized Study Spaces Booking System (for Undergraduate Students)
To support the learning needs of some students who have to return to campus for face-to-face classes/other academic activities, and also attending classes consecutively in the online mode, the University has enlisted some communal classrooms and special rooms for students to reserve a study space (normally a desk and chair in a classroom) under this Centralized Study Spaces Booking System (CBS).
Apart from these study areas, students may also book other study rooms/discussion areas in the Libraries through the Library booking system (https://www.lib.cuhk.edu.hk/en/use/places/group) or visit the following zones and rooms of the Library, Information Technology Services Centre (ITSC) and Office of Student Affairs (OSA) to have a quiet place for studying or attending the online classes. Besides, there may be some special rooms made available by Faculties/Departments for their Major students for self-study and other purposes. Students may also check with their Major Department or Faculty to see if these special rooms are available.
•	Zoom Zones in the CUHK Library: https://www.lib.cuhk.edu.hk/en/about/news/zoomzonesinthecuhklibrary
•	ITSC User Area, 1/F Pi Chiu Building: https://www.itsc.cuhk.edu.hk/all-it/it-facilities/user-areas/
•	ITSC Learning Commons, 6/F Wu Ho Man Yuen Building: https://www.itsc.cuhk.edu.hk/all-it/it-facilities/learning-commons
•	OSA Room 306, 3/F Benjamin Franklin Centre: http://www.cuhk.edu.hk/osa/BFC%20306%20JFC%20207.pdf
•	OSA Room 207, 2/F John Fulton Centre: http://www.cuhk.edu.hk/osa/BFC%20306%20JFC%20207.pdf
Guidelines and rules for reserving designated study areas:
1.	Students may logon the CBS to make reservations from 12 October 2020 onwards. Seats available in rooms/classrooms located in Pommerenke Student Centre (PSC), Yasumoto International Academic Park (YIA), John Fulton Centre (JFC), Y. C. Liang Hall (LHC) and William M W Mong Engineering Building (ERB) are available for reservation during the period 19 October 2020 to 5 December 2020, except Sundays and Public Holidays. In order to maintain social distancing, only 50% of the original room seating capacity will be used. Please refer to the CBS Room List for details.
2.	Students may reserve seats for the current date and the next 7 days in advance (i.e. a total of 8 calendar days). All reservations are handled by the System on a first-come-first-served basis and confirmed on a real-time basis.
3.	Students may reserve seats through the System for a period from 1 hour up to a maximum of 3 hours for each reservation (e.g. from 08:30 – 10:30). Multiple reservations are allowed within the same day. Each student may reserve seats for up to 16 hours in total within the eligible 8-calender-day booking period.
4.	Students are required to report attendance (please see point 13 below for the detailed procedures), and take up the assigned seat in the specified room according to the reservation confirmation. If the student does not “check-in” within the first 30 minutes of the reservation period, the System will treat the student as “No Show” and the seat reserved for this booking will be cancelled and be released back to CBS for other students to book.
5.	Students MUST cancel any reservations that they no longer need in a timely manner, so that the seats can be made available for other students to book under CBS. Any students with “No Show” record for 2 times within a consecutive 8-calender-day period (e.g. on 28 October, the System will count 21 October to 28 October both days inclusive) will be suspended from making new reservations for the next 3 days with IMMEDIATE EFFECT.
6.	Students MUST clean and keep tidy the desk and the seat AFTER their use.
7.	Students should wear surgical masks while using the seat, and no eating or drinking are allowed.
8.	Please also observe and follow other precautionary measures as announced by the University.
9.	The University reserves the right to close the rooms/classrooms if special circumstances arise (e.g. confirmed case of COVID-19 happened on campus), and also the right to change the guidelines and rules for reserving the designated study areas without prior notice.
Instructions for reserving seats and report attendance under CBS:
10.	Click the link at RES homepage to logon the CBS with CUHK email address (This email address is being protected from spambots. You need JavaScript enabled to view it.) and OnePass password.
11.	After selecting the date, start time and duration of reservation, the System will show a list of rooms and the number of seats available for reservation in the rooms. Students can then choose the room to book and click “Reserve” to start the booking procedures.
12.	A seat no. will be generated by the System if the booking is successful (e.g. YIA-408-01). The seat number shows the building and the room selected and the seat no. (i.e. 01 in the example) in that room assigned. A confirmation email with reservation details will be sent to students’ campus email account. Students may also review their reservations under “My Reservations” after logon to the CBS.
13.	Go to the room according to the reservation time. Refer to the label on the desk to take up the seat assigned according to the reservation confirmation. Use any QR Code scanner on mobile phone to scan the QR code for “check-in” posted on the desk and input student ID number during the first 30 minutes of period reserved to record attendance. It is very IMPORTANT to “check-in” in order NOT to generate “NO Show” record in the System.
14.	When students decide to leave the room, scan the QR code for “check-out” posted on the desk and input student ID number before leaving the room. This will let the System know the seat is vacant and other students can book it for the remaining unused period.
Instructions for cancellation of confirmed reservations under CBS:
15.	In order to avoid the “No Show” penalty and let other students book the unused study space, students MUST cancel the unwanted reservation(s) by: Logon to the CBS and remove the unwanted reservation(s) under “My Reservations” OR click the direct link in the reservation confirmation email to cancel that specific reservation.
16.	Students will receive an acknowledgement of cancellation email for the cancelled reservation at their campus email account, and the “Reservation Status” of that reservation will also be changed to “Cancelled” under “My Reservations” when students choose to view “All” reservations.
12 October 2020

Rooms for Reservation under the Centralized Study Spaces Booking System

Room Code	Location	Zone	Seating Capacity	No. of Seats	Start Time	End Time
PSC-G08	Pommerenke Student Centre, G08	Lower Campus	12	6	08:30	18:30
PSC-G09	Pommerenke Student Centre, G09	Lower Campus	8	4	08:30	18:30
PSC-G10	Pommerenke Student Centre, G10	Lower Campus	8	4	08:30	18:30
PSC-204	Pommerenke Student Centre, 2/F, Room 204	Lower Campus	8	4	09:30	18:30
PSC-312	Pommerenke Student Centre, 3/F, Room 312	Lower Campus	8	4	09:30	18:30
YIA-408	Yasumoto International Academic Park, 4/F, Room 408	Lower Campus	30	15	08:30	18:30
YIA-409	Yasumoto International Academic Park, 4/F, Room 409	Lower Campus	30	15	08:30	18:30
YIA-410	Yasumoto International Academic Park, 4/F, Room 410	Lower Campus	30	15	08:30	18:30
YIA-411	Yasumoto International Academic Park, 4/F, Room 411	Lower Campus	30	15	08:30	18:30
YIA-507	Yasumoto International Academic Park, 5/F, Room 507	Lower Campus	30	15	08:30	18:30
YIA-508	Yasumoto International Academic Park, 5/F, Room 508	Lower Campus	30	15	08:30	18:30
YIA-509	Yasumoto International Academic Park, 5/F, Room 509	Lower Campus	30	15	08:30	18:30
YIA-510	Yasumoto International Academic Park, 5/F, Room 510	Lower Campus	30	15	08:30	18:30
YIA-511	Yasumoto International Academic Park, 5/F, Room 511	Lower Campus	30	15	08:30	18:30

JFC-206	John Fulton Centre, Room 206	Central Campus	12	6	08:30	18:30
LHC-101	Y. C. Liang Hall, 1/F, Theatre 101	Central Campus	55	27	08:30	18:30
LHC-106	Y. C. Liang Hall, 1/F, Theatre 106	Central Campus	55	27	08:30	18:30
ERB-408	William M W Mong Engineering Building, 4/F, Room 408	Central Campus	40	20	08:30	18:30
ERB-703	William M W Mong Engineering Building, 7/F, Room 703	Central Campus	55	27	09:30	18:30
ERB-706	William M W Mong Engineering Building, 7/F, Room 706	Central Campus	45	22	09:30	18:30
ERB-712	William M W Mong Engineering Building, 7/F, Room 712	Central Campus	55	27	08:30	18:30
ERB-804	William M W Mong Engineering Building, 8/F, Room 804	Central Campus	55	27	08:30	18:30

Guidelines for Precautionary Measures for Face-to-Face Meetings
Note: The followings are suggested guidelines. Departments/course teachers concerned may adopt other precautionary measures as appropriate.
1.	Precautionary measures
	•	Students and course teachers concerned with one or more of the following conditions should not come back to the campus for the face-to-face meetings, and they should make other appropriate arrangements.
		a.	have travelled outside Hong Kong within 14 days before attending the class/laboratory session;
		b.	are still within the compulsory quarantine period;
		c.	are living with family members/persons who are confirmed cases of COVID-19; or
		d.	have chronic illness/other medical conditions.
	•	Students and course teachers concerned should monitor their own body temperature on each day before attending the class/laboratory session. If their body temperature is at or higher than 37.5C or with presence of respiratory symptoms, they should seek medical advice immediately.
2.	Before the class/laboratory session
	•	Students and course teachers concerned with body temperature at or higher than 37.5C or with presence of respiratory symptoms should not attend the class/laboratory session on the scheduled date. They should seek medical advice immediately.
	•	All students and course teachers must pay attention to personal hygiene. They are required to put on surgical masks and use alcohol sanitizers to rub hands before entering the venue. Alcohol sanitizers should be provided at the building entrance, and surgical masks for students who are in need.
	•	Students should reserve ample time to enter the venue by batches to avoid crowd gathering at the entrance of the venue.
	•	Course teachers should arrange a suitable venue for the class/laboratory session where social distancing can be enforced.
	•	There should be at least one meter apart between students in the seating arrangement. Students may also be arranged to sit in single rows with a ‘face-to-back’ setting (to face one direction), or chessboard-style seating arrangement.
	•	Proper physical distance for group activities should also be arranged. Avoid any close contact in classes, e.g. activities/games involving body contact. For teaching/learning activities to be conducted in groups, please always follow the Government’s announcement on the number of persons allowed for group gatherings in the arrangements. For PE and Music courses, course teachers also need to follow specific guidelines of relevant government offices in conducting the classes.
	•	Arrange students to take turn to use the laboratory in sessions and enforce proper social distancing.
	•	Proper cleaning and disinfection of the venues MUST be done every day.
	•	Try to maintain good indoor ventilation of the venue, e.g. open the windows, if possible.
3.	During the class/laboratory session
	•	All students and course teachers are required to put on surgical masks all through the class/laboratory session.
	•	No eating or drinking is allowed inside the venue.
4.	After the class/laboratory session
	Arrange students to leave the venue in batches, so as not to crowd the exits.
5.	Contact Tracing
	If in the unfortunate situation that a confirmed COVID-19 case is identified and who has attended the class/laboratory session, the course teachers concerned should report to the University’s Committee on Health Promotion and Protection (CHPP) immediately, and contact the management unit of the venue to arrange disinfection, and provide contact list of participants of the class/laboratory session to the offices concerned to facilitate efficient contact tracing.

21 September 2020

Guidelines for Precautionary Measures for Face-to-Face Examinations
Note: The followings are suggested guidelines. Departments/course teachers concerned may adopt other precautionary measures as appropriate.
1.	Precautionary measures
	•	Students, course teachers/invigilators concerned with one or more of the following conditions should not come back to the campus for the face-to-face examination, and they should make other appropriate arrangements.
		a.	have travelled outside Hong Kong within 14 days before the day of examination;
		b.	are still within the compulsory quarantine period;
		c.	are living with family members/persons who are confirmed cases of COVID-19; or
		d.	have chronic illness/other medical conditions.
	•	Students, invigilators and course teachers should monitor their own body temperature on each day before attending the examination. If their body temperature is at or higher than 37.5C or with presence of respiratory symptoms, they should seek medical advice immediately.
	•	Students should follow the Regulation to apply for absence from examination if their conditions do not permit them to take the examination, if applicable.
2.	Before the examination
	•	Students, invigilators and course teachers concerned with body temperature at or higher than 37.5C or with presence of respiratory symptoms should not enter the examination venue. They should seek medical advice immediately.
	•	All students, course teachers/invigilators must pay attention to personal hygiene. They are required to put on surgical masks and use alcohol sanitizers to rub hands before entering the examination venue. Alcohol sanitizers should be provided at the building entrance, and surgical masks for students who are in need.
	•	Students should reserve ample time to enter the examination venue by batches to avoid crowd gathering at the entrances of the examination venue.
	•	Course teachers should arrange a suitable venue for the examination where social distancing can be enforced.
	•	In arrangements of seating, keep the physical distance between students at least one meter apart.
	•	Proper cleaning and disinfection of the examination venue MUST be done after each examination session.
	•	Try to maintain good indoor ventilation of the venue, e.g. open the windows, if possible.
3.	During the examination
	•	All students, course teachers/invigilators are required to put on surgical masks during the whole examination, including oral examinations.
	•	No eating or drinking is allowed in the examination venue.
4.	After the examination
	Arrange students to leave the examination venue in batches, so as not to crowd the exits.
5.	Contact Tracing
	If in the unfortunate situation that a confirmed COVID-19 case is identified and who has attended the examination, the course teachers concerned should report to the University’s Committee on Health Promotion and Protection (CHPP) immediately, and contact the management unit of the venue to arrange disinfection, and provide contact list of participants of the examination to the offices concerned to facilitate efficient contact tracing.

28 September 2020

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