Transcript

THE CHINESE UNIVERSITY OF HONG KONG

Registration and Examinations Section

Application for Transcript of Academic Record

1. Applicants may apply for “Official Copy” and “Student Copy” of transcript. “Official Copy” is to be sent directly to the institutions or prospective employers. Applicants should apply for a “Student Copy” if the transcript is for personal use/retention. Applicants may also specify the purpose of application in the Online Application System.

   Transcripts in Chinese version (only applicable to applicants who graduated in 2011 and thereafter) are available. However, applicants MUST notify our Section by email (This email address is being protected from spambots. You need JavaScript enabled to view it.) within the first day of submitting the application of this special requirement. Longer processing time is required.

   If the applicants need to include with the transcript specified form from the university / institution to be completed by the University, they should bring the form to our Section for further inclusion, preferably in person, BEFORE submission of the application in the Online Application System. Besides, some universities may request for completed transcripts to be enclosed in sealed envelope and return back to the applicants, applicants should inform our Section before submitting the application. For applicants with these special requests, they should submit the application in person, preferably at our office.

   
   
   
2. Fee Schedule:
   
   

   Fee per single copy, including postage of local or ordinary air mail is HK$40 (e.g. if you apply for 2 copies of transcript, the payment should be HK$80). If you require registered mail services, please add an additional charge of HK$15.5.

   
   
   
3. Despatch Methods:
   
   

   Applicants may indicate the following despatch methods in the Online Application System.

   1. Postal delivery

      Completed transcript is to be sent directly by local or ordinary air mail or registered mail according to the mailing address provided by the applicants. For “Official Copy”, please indicate CLEARLY the name of the university / institution, the mailing address and the purpose of the application in the Online Application System. Otherwise, the application may take longer time to be processed since clarification is required.

       

   2. e-Copy / Soft copy

      Applicants may request for sending the completed transcript by email in the format of scanned document. For “Official Copy”, please indicate CLEARLY the email address, the name of the university / institution and the purpose of the application in the Online Application System. If the applicants indicate their own email address as the receiving email address, the completed transcript will be emailed with “Student Copy” marked onto it.

      No hardcopy of the completed transcript will be sent again if applicants apply for e-copy / soft copy to be sent by email to their own email address or the recipient’s email address. Applicants must check on their own very carefully whether the recipient accepts the scanned copy of the completed transcript.

   Note:

   1. Once the applications have been completed, applicants are not allowed to change or cancel their applications (see point 4b below). They should submit the application again if there are any changes in their applications.

   2. Our Section accepts no responsibility for any loss or delay in delivery of the documents due to unforeseeable / technical problems.
   
   
   
4. Processing Time:
   
   

   1. Normal processing time is 3-5 working days upon receipt of the Online Application Form. Some applications may need longer processing time if student records of the applicants were not yet computerized during their period of study.

   2. Please enquire application progress using the function “Enquire Application Progress” under our homepage. The system will mark “Application Completed” if processing has been finished.

   
   
   
5. Enquiries:
   
   

   Address:	Registration and Examinations Section 10/F Yasumoto International Academic Park Shatin, New Territories Hong Kong
   Tel.:	852-3943 9888
   Email address:	This email address is being protected from spambots. You need JavaScript enabled to view it.

   
   
   

March 2020